Career Opportunities

 

 

Grants Associate for the Capital Campaign 
 
The Museum is seeking a Grants Associate for the Capital Campaign for The New Norton.
This full-time exempt position provides administrative support for the Development Department during the Capital Campaign.
  
JOB RESPONSIBILITIES
Performs administrative duties associated with the Campaign for The New Norton. Will work closely with Director of Development and Development Officer for Institutional Giving in the proactive coordination and preparation of materials required to support the scheduled programs and functions of the Capital Campaign, as well as the Development Department—including but not limited to campaign gift agreements, bi-annual newsletter, collateral, research, and mailings.
 

  • Responsible for researching, writing, submitting and tracking grants and sponsorship opportunities for the Campaign for The New Norton, and special projects as needed, under the direction of the Director of Development and Development Officer for Institutional Giving.
  • Coordinating the quarterly campaign newsletter for Members and donors, as well as monthly updates on the campaign for the Board of Trustees.
  • Support Executive Director, Director of Development, and Development Officer for Institutional Giving to build relationships with key staff at foundations, corporations and government agencies – both donors and prospects for the Capital Campaign.
  • Participate in the coordination of events for individuals, corporate and foundation donors and donor employees for the campaign.
  • Maintain Campaign records in Raiser’s Edge; responsible for weekly reporting to Development, Finance, and Director.
  • Responsible for reviewing campaign gift agreements and acknowledging all incoming pledge payments with Director of Development.
  • Keeps track of the Campaign budget.
  • Maintain professional communications with Trustees & donors.
  • Support campaign consultant and Director of Development in campaign activity, including Committee meetings.
  • Perform all duties with a high level of tact, confidentiality, professionalism, trust and efficiency. 
  • Utilize Microsoft Office, including Word, Excel, Power Point, Access, Microsoft Outlook and Raisers Edge on a daily basis.
  • Act as liaison/adjunct participating with the Director of Development at Special Events/Openings, etc.
  • Participate in evening and week-end fundraising activities with Special Events staff
  • Other reasonable duties as requested.

 
REQUIREMENTS

  • This position is of 2– 3 year duration, or until the Capital Campaign ends.
  • Proficient in Microsoft Office applications, including database management (Raiser’s Edge proficiency a plus)
  • Excellent written, verbal, and communication skills
  • Strong attention to detail and accuracy in performance
  • Ability to convey a positive and professional image, especially in high-pressure situations, and demonstrate the highest level of personal and ethical standards
  • Self-starter with the ability to prioritize, multi-task, and excel in a fast-paced environment
  • Good decision making and problem solving skills
  • Ability to meet deadlines, working with minimal supervision
  • Schedule flexibility; ability and willingness to work nights and weekends as needed
  • Ability to walk/stand for prolonged periods during events, and ability  to lift and/or move 15 pounds with or without reasonable accommodation
  • BA required
  • Experience in Development preferred

 


 

Administrative Assistant for the New Norton Project

The Norton Museum of Art is seeking an Administrative Assistant to provide administrative and clerical support services for the management in support of goals and objectives set forth by the Museum Project Team. Must be able to work independently, with minimal supervision. The position will report to the Project Director and Project Manager.

Required qualifications

  • A minimum of three (3) years of professional work experience in an administrative capacity.
  • College or university credits or degree in applicable discipline preferred.
  • Must be computer literate, including knowledge of spreadsheets (Excel; pivot tables a must), Microsoft Office and Outlook.
  • Literacy with graphic (AutoCAD, Bluebeam Revue) applications preferred.
  • Must be able to work independently, multi-task and prioritize work requests.
  • Experience with data entry, basic reporting, filing, answering phones, scheduling and communications required.
  • Must be proficient in communicating at all levels in oral, written and graphic forms and competent at preparing professional, comprehensive memorandums, letters, reports, documents, files, etc.
  • Ability to complete tasks with accuracy and with strong attention to detail.
  • Experience working in an Engineering or Architectural firm preferred.

 

Essential Duties and Responsibilities

  • Prepare correspondence and communications, written and graphic
  • Assist with budgets and monthly reports
  • Calendar schedules and meetings
  • Maintain various logs and information pertaining to the project
  • Make travel plans
  • Answer phone
  • Greet and assist incoming consultants/project team members
  • Manage email and faxed documents
  • Organize and maintain project files, both electronic and physical
  • Copy and route documents
  • Handle courier deliveries and mailings
  • File contracts and updates
  • Update and send out meeting minutes
  • Order drawings and office supplies
  • Assist in collection of proposals and pricing
  • Coordinate jobsite events with Museum staff (lunches, project milestone events, etc.)
  • Other duties as assigned

 

To apply, please send cover letter, resume and references to wattickj@norton.org


 

Finance Summer Intern 

PROJECT DESCRIPTION
The main focus of the Finance Intern for summer 2015 will be to develop a set of relevant museum metrics against which the Norton can measure its own performance.  A variety of data will be available from different sources; the intern will examine and analyze this data to determine the appropriateness of its application to similar data for the Norton.  The intern will also need to contact other institutions to ask questions and clarify information. 

The Norton sponsors another summer internship program which is more oriented towards the arts. The Finance Intern may also participate in some of the general aspects of this program, such as field trips and conversations with curators, if desired and if the project work is on target.

The project requires a high degree of analytical ability, as well as good communication and computer skills.


ELIGIBILITY AND TERMS
This internship is open to graduate students at any accredited U.S. college or university, and to those who have earned a B.A. degree within the past year.  The students should be enrolled or planning to enroll in a school of public or arts administration, business administration, or a similar program.

The term of this internship is June 15 – August 7, 2015, with some flexibility in these dates.  Hours are Monday through Friday, 9 am to 5 pm, with an hour for lunch.  This internship is sponsored by the Finance Committee of the Norton Museum of Art, and is paid @ $15 an hour.  Housing, transportation, and any other financial needs are the responsibility of the intern.
 

INTERNSHIP APPLICATION MATERIALS
Applications must include all materials listed below to be considered.  Application materials will not be returned. 

Download Norton Museum of Art Intern Application
A typewritten personal statement of no more than 500 words
Two letters of recommendation from academic or professional references
Letters must be sealed and signed across the flap by the recommender.  Letters can be sent with your application or separately for receipt by April 10, 2015.
Resume
Official college transcript 

Mail completed applications to:

John Safranek, Chief Financial Officer
Norton Museum of Art
1451 South Olive Avenue
West Palm Beach, FL 33401

 


 

Family Program Coordinator

This part-time position reports to the Assistant Curator of Education for Youth and Family Programs and provides teaching and administrative support for the Dept. of Education; 1 weekday per week, and every Saturday.

Responsibilities include teaching Family Studio and DIY programs and performing administrative duties to support the Asst. Curator of Education with management of the Museum’s family programs, including but not limited to: 

  • Developing schedule of weekly programs throughout the year; programs should relate to current exhibitions and museum collection, and be age appropriate for elementary school children
  • Assisting with program logistics such as, but not limited to effectively monitoring attendance, ordering supplies and organizing storeroom, managing reservations for programs, reaching out to family service organizations in the community
  • Providing correspondence and computer data-entry support
  • Administering program assessment

A BA degree is required; demonstrated interest in children, art and museums is a plus

Must be detail-oriented and well-organized, with excellent verbal and written communication skills, and must demonstrate independent judgment in professional setting. Must speak Spanish fluently.  Must perform all duties with a high level of tact, professionalism, trust and efficiency.  Prior teaching experience a must.

Knowledge of Microsoft Office and Outlook, and facility with learning other software programs; good customer service skills; pleasant telephone etiquette; ability to work with children, parents, diverse clientele, peers and supervisors required. Art education experience preferred.

Physical Requirements:  Light physical effort required.

Please send resume, cover letter and three references to wattickj@norton.org

 



The Norton Museum of Art is an equal opportunity employer.