The Museum is seeking a full time Development Associate to provide administrative support for the Director of Development, as well as the Development Department as a whole. The Development Associate will report to the Director of Development
The Development Associate will have the following responsibilities:
- Responsible for the proactive coordination and preparation of materials required to support the scheduled programs and functions of the Development Department; including management of the Department calendar.
- Coordinate Museum’s Annual Fund mailings and solicitations with Director of Development Coordinate Museum’s Annual Fund mailings and solicitations with Director of Development and Membership Officer.
- Provides support for Membership Officer, including gift entry process in Department’s Raiser’s Edge database
- Assist Director of Development with special projects, including events for Trustees and special friends
- Manages Donor Recognition process for Department; including but not limited to listings in the annual Accomplishments report and seasonal Donor Boards
- Responsible for acknowledging all incoming gifts with Director of Development; including but not limited to major gifts, special events, and annual fund donations.
- Interact with all museum departments and outside vendors as liaison from the Development Department
- Manage and coordinate the Director of Development’s calendar, in Outlook.
- Perform administrative duties to relieve the Director of details associated with management of the office, such as completing her expense reports.
- Refers communications to the correct parties, routes incoming mail, arranges conferences and meetings, secures space, works with caterer when necessary, prepares materials for meetings and special events, reviews outgoing correspondence for accuracy, grammar, etc.
- Maintain constituent records in Raiser’s Edge; responsible for weekly tracking and reporting to Director of Development.
- Learn and be the Development point person for Siriusware and Financial Edge software.
- Maintain professional communications with Trustees & donors.
- Keeps track of the department budget.
- Maintain Development Dept. files.
- Utilize Microsoft Office, including Word, Excel, Power Point, Access, Microsoft Outlook and Raisers Edge on a daily basis.
- Perform all duties with a high level of tact, confidentiality, professionalism, trust and efficiency.
- Participate in evening and week-end fundraising activities with Special Events staff
- Other reasonable duties as requested.
- Proficient in Microsoft Office applications, including database management (Raiser’s Edge proficiency a plus)
- Excellent written, verbal, and communication skills
- Ability to convey a positive and professional image, especially in high-pressure situations
- Self-starter with the ability to prioritize, multi-task, and excel in a fast-paced environment
- Good decision making and problem solving skills
- Demonstrate the highest level of personal and ethical standards
- Attention to detail and accuracy in performance
- Ability to meet deadlines, working with minimal supervision
- Schedule flexibility; ability and willingness to work nights and weekends as needed
- Ability to walk/stand for prolonged periods during events, and ability to lift and/or move 15 pounds with or without reasonable accommodation
Please send cover letter, resume and three references to firstname.lastname@example.org
Responsible for management of the Receiving Dock functions.
- Accept deliveries of mail and packages into receiving area, log all deliveries into receiving records. Sort and distribute incoming mail. Process outgoing mail.
- Logs and distributes UPS and FedEx packages as well as prepares same for pick up.
- Maintain accurate shipping and delivery records .
- Operates postage machine and refills postage as needed.
- Accept all collateral delivered by printer/mail house - Log, distribute, store and monitor inventory of all print matter.
- Manage 3rd floor Nessel Wing storage area.
- Responsible for minimizing non-essential traffic in the receiving area during art deliveries. Coordinate with Curatorial and Security regarding art shipment documentation completeness and validity during shipping and receiving process.
- Report any irregular activity in facility to the maintenance supervisor. Must be able to read and interpret safety labels, understand and follow procedures to handle and store chemicals properly. Maintains log of material safety data sheets (MSDS).
- Responsible for order and safety of receiving area; who has access, etc.
- Prepare coffee for all meetings, 1st floor break room and volunteers on a daily basis.
- Orders, receives and maintains office supplies including coffee.
- Communicate with all staff and visitors in a clear, efficient, and effective manner utilizing the appropriate tool, including computers, telephones, CB radios.
- Assist contractors performing maintenance work in the facility.
- Perform other duties as assigned by supervisor.
- Conduct oneself in the best interest of the Museum.
- Must be able to lift 80 pounds occasionally and 50 pounds frequently. Must be physically flexible and able to bend and flex, both horizontally and vertically to reach for packages.
- Must be able to stand for long periods of time.
- Must be able to understand and follow oral and written directions.
- Must be able to communicate clearly to all staff members, vendors, delivery personnel.
- Must be computer literate in Windows Word, Access, Excel and able to operate computer-based shipping/receiving software.
- Must be able to multi-task in a fast paced environment.
Normal Work Schedule:
- Five days per week.
- Forty hours per week.
- Schedule may include weekends.
- Must be able to work some nights/weekends for special events
Please send resume to email@example.com
The Museum is seeking a part time Media Designer to format, design, and produce content for digital platforms including, but not limited to www.norton.org, emails, and social media. This part time position requires at least 20 hours a week, not to exceed 28 hours per week.
The employee will report to the Design Director, and work closely with the Communications Department and other museum staff.
- Apply existing brand standards to digital media
- Create web pages and e-blasts that communicate effectively and extend the Norton’s brand.
- Become thoroughly knowledgeable of backend engines currently in use for www.norton.org and bulk email sending
- Create images for website, email, social media, and other digital marketing efforts
- Research and report on existing website features and functionality – and where the Museum can look to expand and improve
- Import, keyword, and otherwise manage the Museum’s archive of event images and studio shoots
- Edit video into content for online distribution
- Format digital presentations for other staff
- Assist with printed design projects when asked
- Follow procedures for publishing content for the Museum
- While much of the website content management and eblasts use a WYSIWYG platform, working knowledge of the latest versions of HTML, CSS, and other coding languages is a requirement.
- Excellent typographic skills and clean graphic design
- Ability to work collaboratively
- Experience applying brand standards to content
- Excellent photo retouching skills
- Thorough knowledge and experience editing video with quick turnaround timelines
- Experience managing image workflow and data basing a plus
- Digital photography and videography skills a plus
- Impeccable organizational skills
- Ability to work efficiently under deadline pressure, in a fast-paced work environment
- Bachelor’s degree in a related field
- Experience in Web Development, Graphic Design, Computer Science, and/or Digital Marketing
Required Software Proficiency
- Adobe Creative Suite, including Photoshop, Illustrator, and InDesign
- Adobe Dreamweaver, or similar coding software
- Adobe Premiere, or similar video editing software
- Microsoft Office
Please send your cover letter, resume and three references to firstname.lastname@example.org
The Norton Museum of Art is an equal opportunity employer.