Careers

Careers

Director of Human Resources

The Norton Museum of Art seeks a Director of Human Resources. 

The Director of Human Resources is responsible for overall administration of human resources functions of the Museum.

Position Relationship

The Human Resources Director reports to the Executive Director and is a member of the Division Management team.

Position Specifications

  • Benefits:   Responsible for the development, implementation and day-to-day administration of the Museum's benefit program.  Ensures accurate and effective communication with both employees and providers regarding helpful and necessary coverage information.
  • Employee Records:   Responsible for appropriate personnel record collection and retention policies and the confidentiality of all personnel information. Reviews position descriptions and oversees performance appraisal process on an annual basis.
  • Recruiting, hiring and termination: Responsible for the recruitment of all temporary and regular staff, coordination of the hiring process with supervisors, and the orientation of all new employees. Ensures that all proper and appropriate measures are taken throughout the hiring or termination of an employee. Conducts new employee orientation and exit interviews.
  • Staff development:   Responsible for training programs or instructional guides, guidelines, procedures and/or policies measuring or encouraging internal development; and the use of motivational tools.
  • Manage STC, the Staff Team Committee.  Responsible for governance of STC, oversee budget and approve projects undertaken by STC.
  • Policy and Procedure:   Responsible for development and implementation of personnel and compensation policies and procedures; recommends improvements for the internal Museum policies.  Communicates with and advises staff regarding internal policies and procedures.  Ensures the fair and equitable administration of policies.
  • Compensation:   Responsible for the construction and update of job descriptions and salary ranges for staff positions.
  • Legal: Assures compliance with all federal, state and local regulations.
  • Payroll:  Assists the payroll process by entering and maintaining employee payroll records.   

Job Requirements

Education:

BA degree in Human Resources or related field

Training and Experience:

Five or more years’ human resource experience with management level experience required

Job Knowledge:

Excellent organizational, communication and interpersonal skills Must be proficient in Microsoft Office Suite software

Physical Requirements:

Must be able to sit for long periods of time at a PC. Infrequent light physical effort required.

The Norton Museum of Art is an Equal Opportunity Employer.

 

Please send cover letter, resume and three references to [email protected]

Outreach & Family Program Coordinator

 The Museum is seeking an Outreach & Family Program Coordinator

The Outreach & Family Program Coordinator, who reports to the Associate Curator of Education for Youth and Family Programs, provides teaching and administrative support for the Division of Education.

 

The Basic responsibilities include teaching Saturday Family Studio, DIY programs, organizing off-site events and performing administrative duties to support the Associate Curator of Education with management of the Museum’s youth, family and outreach programs, including but not limited to: 

  1. Developing schedule of weekly programs throughout the year; programs should relate to current exhibitions and museum collection, and be age appropriate for a variety of ages (6-18 year olds)
  2. Assisting with Outreach & Family Program logistics such as, but not limited to effectively monitoring attendance, ordering supplies and organizing storeroom, managing reservations for programs, reaching out to family service organizations in the community
  3. Organizing activities for community events and Library program
  4. Providing correspondence and computer data-entry support
  5. Administering program assessment
  6. This position works a Tuesday – Saturday schedule

Education:  BA required; demonstrated interest in youth and families, art and museums a plus

Training and Experience:

Must be detail-oriented and well-organized, with excellent verbal and written communication skills, and must demonstrate independent judgment in professional setting. Must speak Spanish fluently.  Must perform all duties with a high level of tact, professionalism, trust and efficiency.  Prior teaching experience a must.

 

Job Knowledge:

Knowledge of Microsoft Office and Outlook, and facility with learning other software programs; good customer service skills; pleasant telephone etiquette; ability to work with children, parents, diverse clientele, peers and supervisors required. Art education experience preferred.

Physical Requirements:

Must have a car and be able to use it for work. Light physical effort required. Thursday evening hours required, particularly through the summer. 

Please send cover letter, resume and 3 references to [email protected]

The Norton Museum of Art is an Equal Opportunity Employer.

Graphic Designer

The Museum is seeking a Graphic Designer to manage the visual identity and graphic design needs of the Norton Museum of Art, across all departments. This includes design and production of a diverse set of publications and projects in print, digital, and other formats (such as signage) that serve initiatives in marketing, fundraising, educational programs, campus wayfinding, facility rentals, restaurant, store, Trustee communications, and general administration.

Housed in the Communications Department, the Graphic Designer reports to the Deputy Director of the Museum and works collaboratively with all departments to understand their objectives requiring design, and to plan and produce solutions to meet those objectives. Development of a clear production process and strict adherence to deadlines and budgets are essential in this position. The Graphic Designer manages relationships with external production vendors (such as printers) and assures their work meets the Museum’s requirements for deadlines, budget, and quality. The Graphic Designer is also responsible for identifying and managing sources for supplemental part-time or freelance design help during the Museum’s busiest times of the season.

The Graphic Designer takes leadership in ensuring consistency in use of the Museum’s visual identity across a broad range of platforms. This includes an understanding of the institution’s goals and key messages, and prioritizing these when building projects. The Graphic Designer is a key member of the Communications Department, which includes public relations, copywriting and editing, marketing, digital communications, and graphic design.

Candidates should possess a minimum of a Bachelor’s degree and at least five years of demonstrated and progressively developing work in graphic design. A degree in graphic design or fine arts is preferred, but may be substituted in consideration of professional experience. A love of art and museums is helpful, as is flexibility in a fast-paced workplace, a strong work ethic, and a sense of humor. Interested candidates should submit a resume, letter of interest, three references, and a representative sample of recent and current work to [email protected]

The Norton Museum of Art is an Equal Opportunity Employer

Staff Accountant

The Norton Museum of Art is seeking a Staff Accountant.

This is a full-time, salaried position reporting to the Director of Finance. The Staff Accountant will maintain and analyze a variety of financial transactions and records; compile information and prepare reports and/or summaries. Responsibilities include maintenance of the general ledger, preparation of various accounting schedules and reports. This position will also assist in the reconciliation of the Norton’s investment accounts, thereby ensuring that each investment account is current in the general ledger and in any subsidiary reports.  Additional duties include maintaining and reconciling restricted, designated, and unrestricted funds. The Staff Accountant position will also take ownership of the fixed asset and depreciation schedule and journal entries. This position is also responsible for providing accounting and administrative support to the Finance Department.

 

 

Duties and Responsibilities

  • Assist with monthly general ledger account reconciliations, including monthly bank and investment reconciliations.
  • Assist with month end close process and prepare account reconciliations as required.
  • Assist with year-end close and audit.
  • Assist with grant financial reporting.
  • Assist with account reconciliations and reporting.
  • Assist with fixed asset reporting.
  • Assist with the processing and reporting of all art purchases, sales, gifts of art, and deaccessions of art.
  • Prepare 990 tax forms.
  • Maintain filing system for all Museum contracts.
  • Assist Director of Finance and CFO with Board Committee meetings, minutes, and various projects as assigned.
  •  

Knowledge, Skills, and Abilities Required

  • Exhibits dependability by consistently arriving to work on time, following instructions, responding to management direction and soliciting feedback to improve performance
  • Extremely detail oriented, organized, and precise
  • Extremely dependable
  • Good organizational skills
  • Ability to multi-task
  • Ability to compare data from a variety of sources for accuracy and completeness
  • Knowledge of general record keeping and filing systems
  • Ability to reconcile and/or balance financial transactions and accounts
  • Excellent communication skills
  • Ability to detect errors and monitor work to ensure quality
  • Ability to prioritize and use time effectively
  • Ability to reconcile and/or balance financial transactions and accounts
  • Ability to identify and resolve problems in a timely manner by gathering and analyzing information
  • Proficiency with Microsoft Office, specifically Excel
  • Excellent oral and written communication skills

Minimum Job Requirements 

  • Bachelor’s degree from an accredited college or university with a major in accounting or finance
  • 3 – 5 years’ experience in an accounting or finance office
  • Knowledge of general accounting and bookkeeping terminology and practices
  • Nonprofit accounting experience preferred

Please submit cover letter, resume and three references to [email protected]

The Norton Museum of Art is an Equal Opportunity Employer

Development Assistant for Special Events

The Norton Museum of Art is seeking a Development Assistant for Special Events for a temporary six (6) month project. The Development Assistant for Special Events supports the Special Events program area within the Development Department. This position is responsible for the implementation of the Development Department’s special events, including the annual fundraisers, with responsibilities not limited to event logistics, vendor and donor relationships, as well as event sponsorship and private facility rental and use. The Development Assistant for Special Events will report to the Development Officer for Special Events and the Director of Development.

Job Responsibilities

Event Logistics:

  • Assist in the planning, coordination, and execution of the Museum’s major fundraising events (including the annual Gala), Director’s and VIP events, special exhibition openings, and other Membership, Norton Circle, and cultivation events for the Development Department, as assigned.
  • Assist with creating, coordinating, and managing layouts and flows of events, as needed.
  • Assist with mailing lists and mailings, especially address input/corrections and correspondence with mail house.
  • Work synergistically with all departments of the Museum to create a seamless event experience for event attendees, staff and Museum visitors.
  • Attend and represent the Development Department at Museum Operations meetings as needed; taking notes as needed.

Vendor Relationships/Communications:

  • Work with in-house/external event design teams to negotiate with vendors (rentals, lighting, catering, entertainment, hotel(s), etc.) and obtain contracts, as needed.
  • Assist and work with the Museum’s Facility Rental team if and when applicable.
  • Review all décor elements with Director of Development, and work with vendors to arrange all details.
  • Serve as staff liaison for event site and support personnel, vendors, and artists if applicable.

Other:

  • Assist with maintenance of constituent records in the Museum’s database for accuracy.
  • Assist with print materials and mailings as needed, ensuring conformity to Museum branding guidelines.
  • Assist with weekly tracking and reporting to the Director of Development, as needed.
  • Manage event supplies: stock, inventory, and organize the storage of items.
  • General administrative tasks, including answering phones, managing RSVP lists and email accounts, and other items as needed.
  • Handle confidential information appropriately.
  • Attend evening and weekend events/fundraising activities and assist Special Events staff with check-in, as needed.

Job Specifications

  • Bachelor’s degree required
  • Ability and willingness to work extended hours, including nights and weekends as needed.
  • Excellent written, verbal, and communication skills.
  • Proficient in Microsoft Office applications, including database management (Altru proficiency a plus).
  • Ability to convey a positive and professional image, especially in high-pressure situations , with Museum staff, vendors, guests, and high level donors.
  • Self-starter with the ability to prioritize, multi-task, and excel in a fast-paced environment.
  • Good decision making and problem solving skills.
  • Demonstrate the highest level of personal and ethical standards.
  • Attention to detail and accuracy in performance.
  • Ability to meet and impose deadlines, working with minimal supervision
  • Ability to walk/stand for prolonged periods during events, and ability to lift and/or move 15 pounds with or without reasonable accommodation.
  • Assist with print materials and mailings as needed, ensuring conformity to Museum branding guidelines.
  • Assist with weekly tracking and reporting to the Director of Development, as needed.
  • Manage event supplies: stock, inventory, and organize the storage of items.
  • General administrative tasks, including answering phones, managing RSVP lists and email accounts, and other items as needed.
  • Handle confidential information appropriately.
  • Attend evening and weekend events/fundraising activities and assist Special Events staff with check-in, as needed.


Please send cover letter, resume and three references to [email protected]

Internship Opportunities

2019 Summer Internship Program (Paid)

The Norton Museum of Art Summer Internship is a paid, full-time, seven-week program that provides undergraduate students the opportunity to gain practical art museum experience, engage in intellectual discourse, and develop professional skills. This program is open to undergraduates at any accredited U.S. college or university, and to those who have earned a B.A. degree within the past year, but are not currently enrolled in graduate school. All applicants must have successfully completed at least two college-level courses in art history. Applications open November 1, 2018. Deadline March 29, 2019.

Throughout the seven-week program summer interns will:

  • Work in departments throughout the Museum based on departmental needs and intern interests.
  • Develop an exhibition with a Curator and the Associate Curator of Education.
  • Lead summer camp tours through Museum special exhibitions and the Museum Collection.
  • Participate in meetings with art world professionals and visit regional arts institutions.
  • Engage in weekly readings, writing assignments, and discussions of current art historical and museum studies issues.
  • Organize an exhibition of artworks from the Museum Collection.

Terms and Eligibility

The program is open to undergraduates at any accredited U.S. college or university, and to those who have earned a B.A. degree within the past year, but are not currently enrolled in graduate school. All applicants must have successfully completed at least two college-level courses in art history.

Interns will be paid and receive housing in West Palm Beach, FL.

Internship Dates: June 17, 2019 – August 2, 2019

Application Deadline: March 29, 2019

Applications must include all materials listed below. Incomplete applications will not be considered. Application materials will not be returned. 

  • Norton Museum of Art Intern Application – Summer Internship Application 2019.pdf
  • A typewritten personal statement of no more than 500 words
  • Two letters of recommendation from academic or professional references
  • Letters must be sealed and signed across the flap by the recommender.      
    • Letters can be sent with your application or separately for receipt by March 29, 2019.
  • Resume
  • Official college transcript

All internship applications should be mailed to:

Norton Museum of Art
Associate Curator of Education for Public Programs
1450 S Dixie Avenue
West Palm Beach, FL 33401

For more information, contact the Associate Curator of Education for Public Programs at (561) 832-5196.

The Norton Museum of Art is an equal opportunity employer.