Career Opportunities

Development Associate

The Museum is seeking a Development Associate to provide administrative support for the Development Department, primarily in the areas of Major Gifts and Stewardship. This full time, non-exempt position will report to the Development Officer for Major Gifts.

 
Job Responsibilities: 

  • Will coordinate Museum’s Annual Fund mailings and solicitations with Development Officer for Major Gifts.
  • Provides support for Development Officer for Stewardship, including gift entry process in the Department’s Altru database, and regularly liaises with Finance to ensure proper gift reconciliation.
  • Responsible for acknowledging all incoming gifts with Development Officer for Stewardship; including but not limited to major gifts, special events, and annual fund donations
  • Will be responsible for the proactive coordination and preparation of materials required to support the scheduled programs and functions of the Development Department; including management of the Department calendar and Department-run events.
  • Will be responsible for managing the Development Department’s Design calendar with the Design and Communications departments; including building the schedule, working with Department program areas to set priorities and meet deadlines.
  • Assist Director of Development, Development Officer for Major Gifts and Development Officer for Stewardship with special projects, including events for Trustees and special friends.
  • Support creation of Department’s quarterly Member Newsletter, a donor stewardship tool.
  • Manages Donor Recognition process with Development Officer for Stewardship; including but not limited to listings in the annual Accomplishments report and seasonal Donor Boards
  • Interact with all museum departments and outside vendors as liaison from the Development Department
  • Perform administrative duties to relieve the Director of Development of details associated with management of the office, such as completing expense reports. 
  • Refers communications to the correct parties, routes incoming mail, arranges conferences and meetings, secures space, works with caterer when necessary, prepares materials for meetings and special events, reviews outgoing correspondence for accuracy, grammar, etc.
  • Maintain constituent records in Altru; responsible for weekly tracking and reporting to Director of Development and other program areas.
  • Maintain professional communications with Trustees & donors, and work with Director’s Office to keep Development appraised of Friend Group activities.
  • Keeps track of the department budget.
  • Maintain Development Dept. files.
  • Utilize Microsoft Office, including Word, Excel, Power Point, Access, Microsoft Outlook and Altru on a daily basis.
  • Perform all duties with a high level of tact, confidentiality, professionalism, trust and efficiency. 
  • Participate in evening and week-end fundraising activities with Special Events staff
  • Other reasonable duties as requested.

 

Job Specifications:

BA required

  • Proficient in Microsoft Office applications, including database management (Proficiency with Blackbaud donor management software products a plus)
  •  Excellent written, verbal, and communication skills
  • Ability to convey a positive and professional image, especially in high-pressure situations
  • Self-starter with the ability to prioritize, multi-task, and excel in a fast-paced environment
  • Good decision making and problem solving skills
  • Demonstrate the highest level of personal and ethical standards
  • Attention to detail and accuracy in performance
  • Ability to meet deadlines, working with minimal supervision
  • Schedule flexibility; ability and willingness to work nights and weekends as needed
  • Ability to walk/stand for prolonged periods during events, and ability to lift and/or move 15 pounds with or without reasonable accommodation

Please send cover letter, resume and three references to wattickj@norton.org



Development Associate for
Special Events 

The Development Associate for Special Events supports the Special Events program area within the Development Department. This position is responsible for the implementation of the Development Department’s special events, including the annual fundraisers, with responsibilities not limited to event logistics, vendor and donor relationships, as well as event sponsorship and private facility rental and use. The Development Associate for Special Events, a full time non-exempt position, will report to the Development Officer for Special Events.

Job Responsibilities:

Event Logistics

  • Develop, coordinate, and execute the Museum’s major fundraising events (including the annual Gala), Director’s and VIP events, special exhibition openings, and other membership and cultivation events for the Development Department, as assigned
  • Create, coordinate, and manage layout and flow of events
  • Work synergistically with all departments of the Museum to create a seamless event experience for event attendees, staff and Museum visitors
  • Manage event budget and expenses, with focus on fundraising and cultivation goals
  • Attend and participate in special event committee meetings
  • Work with the entire Development team to ensure execution of sponsorship benefits, including private facility rental and use for VIP’s
  • Work with the Museum’s Volunteer Coordinator to recruit, train, and manage event volunteers
  • Attend and represent the Development Department at Museum Operations meetings

Vendor Relationships/Communications

  • Work with in-house/external event design teams to negotiate with vendors (rentals, lighting, catering, entertainment, hotel(s), etc.) and obtain contracts
  • Work with the Museum’s Facility Rental team if and when applicable
  • Review all décor elements with Development Officer for Special Events, and work with vendors to arrange all details
  • Serve as staff liaison for event site and support personnel, vendors, and artists if applicable

Other

  • Support the Development Officer for Special Events in maintenance of constituent records in the Museum’s database
  • Assist with print materials and mailings as needed, ensuring conformity to Museum branding guidelines
  • Assist with weekly tracking and reporting to the Director of Development, as needed
  • Manage event supplies: stock, inventory, and organize the storage of items
  • General tasks include answering phones, managing email accounts, and other items as needed
  • Handle confidential information appropriately
  • Participate in evening and weekend events/fundraising activities with Special Events staff
  • Manage event acknowledgments and committee correspondence 

Job Specifications 

  • Bachelor’s degree required
  • Ability and willingness to work extended hours, including nights and weekends as needed
  • Excellent written, verbal, and communication skills
  • Proficient in Microsoft Office applications, including database management (Altru proficiency a plus)
  • Ability to convey a positive and professional image, especially in high-pressure situations
  • Self-starter with the ability to prioritize, multi-task, and excel in a fast-paced environment
  • Good decision making and problem solving skills
  • Demonstrate the highest level of personal and ethical standards
  • Attention to detail and accuracy in performance
  • Ability to meet and impose deadlines, working with minimal supervision
  • Ability to walk/stand for prolonged periods during events, and ability to lift and/or move 15 pounds with or without reasonable accommodation

Must have at least two years of experience in a related role.

Please send cover letter, resume and three references to wattickj@norton.org



Director of Building Operations

This full time, exempt position will oversee building operating systems, facilities/maintenance, technical engineering services, security and fire systems, manage the Security and Maintenance staff, and oversee special projects.

The Director of Building Operations will report to the Chief Financial Officer.

The Job responsibilities will include the following:

  • Manage the building operating systems of the Museum and associated campus buildings, including residential buildings
  • Manage the Maintenance and Security full and part time staff
  • Maintain the security, HVAC and fire safety systems through a systematic maintenance program
  • Administer a long term maintenance schedule of building and facility repairs and replacements
  • Plan and administer the Building Operations short term and long range goals
  • Prepare and manage the annual Building Operations budgets. Reconciliation of all department purchases
  • Maintain a capital replacement schedule and budget
  • Negotiate and administer applicable outside service agreements and subcontracts.
  • Chair Safety Committee and Hurricane preparedness/response team
  • Experience operating a chiller plant over 400 tons
  • Maintain strict temperature/humidity controls in gallery spaces
  • Work with general contractor of Museum expansion project for integration of new museum operating systems with existing museum operating systems. Attend weekly OAC meetings  
  • 24 hour response for Security/HVAC emergencies
  • Provide logistical coordination for all facilities rental events
  • Provide leadership and training for all operations staff
  • Other reasonable duties as requested.

A Bachelors Degree is required; in Engineering, Business Administration, Security or Building Management.

Training and Experience will include:

  • 5 years of management experience preferred
  • Johnson Control’s Metasys software preferred
  • Software House Ccure 9000 experience
  • MS Office, Word, Excel, Outlook required
  • Good customer services skills; ability to meet with public, donors & Trustees 

Please send cover letter, resume and three references to wattickj@norton.org


 

Art Handler/Preparator

The Museum is seeking an Art Handler/Preparator, reporting to the Head of Installation.  This position is a non-exempt, full time with benefits, position.

The Art Handler/Preparator should demonstrate knowledge of professional museum standards and best practices. The Art Handler/Preparator is part of a team that is responsible for both the preparation of gallery spaces and the installation, handling, packing, crating and care of artworks in the permanent collection and for temporary exhibitions.

Responsibilities
Installation and movement of all works of art in the Norton Museum of Art with knowledge and experience in handling a variety of fine art mediums.

Ability to work collaboratively and cooperatively with the installation team, museum staff, vendors and visitors.

Assist in the packing and crating/ unpacking and receiving of artwork in accordance with professional museum standards. This includes the loading and unloading of trucks to ensure safe transit.

Prepare galleries for exhibition, including but not limited to painting gallery walls, building temporary walls, fabricating museum display and casework. Experience and knowledge of construction methods and safe use of power tools.

Regular maintenance of galleries including cleaning of display cases and upkeep of the general appearance of exhibitions. Assist with shop maintenance and the organization of work spaces occupied by Installation team.

Ensure proper lighting in galleries consistent to the design of the exhibition and in accordance to museum best practices.

Work hours flexible to meet the needs of installation schedules and the exhibition calendar.

Other reasonable requests by the Director, Deputy Director, Curators, and Registrar

Requirements
Bachelor’s degree in fine art is desirable.  3- 5 years of related experience or equivalent combination of training and experience.

Ability to perform labor intensive work including frequent lifting, pulling and pushing of 65lbs.  

 

Please send cover letter, resume and 3 references to wattickj@norton.org

The Norton Museum of Art is an equal opportunity employer.