Controller (Full-time, Exempt)

The Director of Finance is responsible for day-to-day operations of the Finance Department and ensuring all financial transactions are done in accordance with nonprofit financial accounting standards.

Responsibilities include, but are not limited to:

  • Deliver timely reports and analyses on financial position, cash flow, revenues, and other financial information as may be requested by the CFO.
  • Supervise Finance staff; assign duties, develop departmental work plans, and assess performance.
  • Oversee monthly close and produce monthly and annual financial reports as needed; prepare and input journal entries and reconcile bank and other accounts.
  • Maintain and reconcile general ledger accounts.
  • Assist CFO in preparing and monitoring Museum budgets.
  • Work with staff and external auditors to conduct annual audit.
  • Work with CFO & COO to Orchestrate annual insurance renewals.
  • Oversee processing of accounts payable, accounts receivable and revenue recognition.
  • Provide financial information to all department heads in developing and monitoring their annual budgets.
  • Review bi-weekly payroll and provide payroll processing backup to HR when needed.
  • Oversee daily cash handling and ensure that good internal controls for cash handling are in place and are being followed.
  • Performs other job-related duties as requested. 

Qualifications:

  • Bachelor’s degree with a major in accounting
  • Minimum 7 years – 10 years’ progressive experience in accounting
  • Nonprofit accounting experience strongly preferred
  • Strong working knowledge of FASB regulations and their application to non-profit institutions
  • Ability to detect errors and monitor own work to ensure quality
  • Excellent analytical and problem-solving skills
  • Experience with Blackbaud Financial Edge software preferred 

Physical Requirements:

  • The person in this position must be able move about inside and outside the office; to frequently communicate with managers and employees, ability to access and operate computer and other office equipment.


Apply Now!


Note: Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at any time.

Norton Museum of Art is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Norton Museum of Art makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Summer 2024 Graduate Student Internship Program (Paid)

The Norton Museum of Art Summer Internship Program provides two graduate students the opportunity to gain practical art museum experience, engage in intellectual discourse, and develop professional skills. Throughout the seven-week program summer interns will:

  • Work in departments throughout the Museum based on departmental needs.
  • Lead tours through Museum special exhibitions and the Museum Collection.
  • Participate in meetings with art world professionals and visit regional arts institutions.
  • Engage in weekly readings, writing assignments, and discussions of current art historical and museum studies issues.
  • Assist with museum event planning and community days.


Terms and Eligibility

The program is open to undergraduates at any accredited U.S. college or university, and to those who have earned a B.A. degree within the past year but are not currently enrolled in graduate school. All applicants must have successfully completed at least two college-level courses in art history. Interns will be paid and receive housing in West Palm Beach, FL.

Internship Dates: June 17, 2024 – August 2, 2024

Application Deadline: April 15, 2024

Applications must include all materials listed below. Incomplete applications will not be considered. Application materials will not be returned. 


All internship applications should be mailed or emailed to:

Norton Museum of Art

Jodi Sypher, Director of Adult Learning and Engagement

1450 S Dixie Avenue

West Palm Beach, FL 33401

[email protected] 

Note: Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at any time.

Norton Museum of Art is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Norton Museum of Art makes hiring decisions based solely on qualifications, merit, and business needs at the time.


Maintenance Technician (Full-Time, Non-Exempt)

The Maintenance Technician will support the Building Operations Manager and the Lead HVAC and Maintenance Technician in maintaining all facilities, including maintenance of equipment, along with assisting vendors, contractors, and janitorial services.

Responsibilities include, but are not limited to:

Facilities

  • Conduct general upkeep procedures such as pressure wash exterior areas, exterior debris removal, prime and paint interior and exterior surfaces, and other tasks as assigned.
  • Assist with general daily maintenance needs for residential buildings.
  • Perform minor repairs related to electrical, plumbing, leaks, and drainage issues.
  • Support Building Operations Manager and Lead HVAC Technician with the maintenance schedule of building, grounds, and facility repairs and replacements.
  • Assist with the overall maintenance of exterior spaces including parking lots, garden, and residential properties.
  • Assist with routine observations and inspections of the facility for quality control and to identify potential general problems and correct them. This includes the mechanical function of all maintenance equipment.
  • Assist the janitorial team with special cleaning projects.
  • Report any irregular activity or unsafe working practices in the facility to the Building Operations Manager.
  • Assist contractors performing maintenance work in the facility and provide access as needed.
  • Assist the events support team with furniture moves, table and chair set up and tear down and other duties as requested.

Operational Logistics

  • Assist with the overall security and safety of the property, its contents and staff and visitors.
  • Provide attention to detail to ensure all jobs are completed in an exemplary manner and any potential hazards or warning signs of problems are not overlooked.
  • Communicate with all staff and visitors in a clear, efficient, and effective manner utilizing the appropriate tools, including computers, phones, and CB radios.

Qualifications:

  • Knowledge of basic hand, power and technical tools utilized in plumbing and carpentry. 
  • Must be proficient in computer software and maintenance systems.
  • Good communication and proactive customer service skills.
  • Experience in plumbing
  • Minor carpentry and electrical knowledge preferable.
  • Five day/40 hour per week schedule which may include weekends and holidays.
  • Comprehensive understanding of maintenance procedures and techniques.
  • Must be able to work some nights, weekends, or holidays for special events.

Physical Requirements:

  • The person in this position must be able move about inside and outside the office; to frequently communicate with managers and employees, ability to access and operate computer and other office equipment; and ability to lift, move or carry over 50 pounds.


Apply Now! 


Note: Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at any time.

Norton Museum of Art is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Norton Museum of Art makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Development Officer for Individual Giving (Full-Time/Exempt)

The Development Officer for Individual Giving is a member of the Individual Giving team and oversees gift stewardship, solicitation, and reporting programs that enhance and strengthen the relationships between major donors and the Museum. This frontline fundraising position supports the Museum’s unrestricted and restricted annual giving from individuals, including the Chairman’s Circle and Curatorial Councils, and provides critical support to the Director of Individual Giving (DIG) and Museum Leadership to identify, cultivate, solicit, and steward significant major gifts from individuals at the local and national level. The individual is responsible for sustaining positive and rewarding relations between the Museum and its donors; working with Development Leadership to determine the best strategies for effective stewardship of donors; maintaining an ongoing and active network with internal and external constituencies; and overseeing and managing the facilitation of all recognition activities.

In a managerial capacity. the Development Officer for Individual Giving oversees the Development Associate (DA) and provides guidance for their processes for database management, gift entry, creation of solicitations and major gift reporting, and maintenance of stewardship plans and prospect pipelines for new and existing major donors, among other responsibilities.

Responsibilities include, but are not limited to:

  • Work with the Director of Individual Giving (DIG) and larger Major Gifts team to create and implement fundraising efforts and set and achieve annual operating fundraising goals by managing all stewardship functions for major gifts, planned giving, and annual giving, including Chairman’s Circle and Curatorial Councils.
  • Collaborate with the DIG and Development Leadership Team to pursue strategies to engage, cultivate, and solicit prospects and current donors / members in order to secure gifts for the Museum’s highest priorities, including gifts of art (Visionaries Fund) and planned gifts (R.H. Norton Society).
  • Engage in high-level interactions and solicitations with donors and prospects individually and with DIG. Debrief and manage follow up activity, documenting interactions in Altru. This role will be responsible for managing donors beginning at the $10,000 level and will work with the DIG to identify work plan with donors at the $25,000 level and above.
  • In partnership with Development Associate (DA), create and implement standards for recording all donation information and maintaining communication records with donors in Altru. Establish and advance information tracking processes for gift entry, acknowledgement, recognition, on-going communications, and continued cultivation of past and current donors to enhance their relationship with the Museum and increase the likelihood of continued contributions.
  • In collaboration with Membership and Marketing teams, work with the DIG and DA to refresh and execute the Museum’s annual fund initiatives on a yearly basis. Manage monthly queries and data collection for annual fund support renewal solicitations, to be reviewed with DIG. In collaboration with the DIG, create individual stewardship and solicitation plans for annual fund donors of $10k and above. Oversee review process for monthly annual fund solicitations prepared by the DA.
  • Collaborate with other Major Gifts team members (Individual and Institutional Giving teams), to build annual impact and endowment reports that will be shared with major gift donors, as well as funding briefs for initiatives in need of support on an annual basis. Collectively build query processes and systems to extract pertinent data and synthesize into tailored reports that reflects the impact of a major donor’s contribution to the Museum over a fiscal year.
  • Provide guidance to the DA and their management of:
  • Gift entry for unrestricted and restricted annual giving, ensuring timely, thorough, and transparent tracking and reporting of gift and revenue data.
  • Monthly and weekly reporting pertaining to major gifts $5k and above, including pledges and upcoming renewals of Curatorial Councils and Chairman’s Circle renewals prepared by Membership team.
  • Advancing data collection process for major donor prospect research in collaboration with appropriate team members
  • Trustee financial correspondence, including but not limited to monthly tracking of Trustee dues, Trustee giving summaries, pledge reminder follow-up, and Development dashboard
  • Work with DIG to create annual expense projections for Individual Major Gift areas and set revenue goals and necessary expenses for Individual Major Gift areas, including Chairman’s Circle, Curatorial Councils, Trustee Giving, and Individual Giving.
  • Alongside the Development Officer for Institutional Giving, manage donor recognition efforts for the Development department, including donor walls, website, and credit lines. Work with the larger Major Gifts team to track annual support and set credit language for all program areas. Work with Marketing & Communications, LCE, and Curatorial, to oversee annual donor wall updates and proofing of all front-facing Museum materials to ensure donors are properly recognized.

Qualifications:

BA and 3+ years of frontline fundraising experience required

5+ years of relevant Development work experience preferred

  • Proficient in Microsoft Office applications, including database management. Proficiency with Blackbaud donor management software products a plus (Altru and Razor’s Edge)
  • Excellent written and verbal communication skills with the ability to interact and integrate with a wide range of individuals
  • Experience working with external stakeholders such as consultants, partner organizations, and members of the community
  • Enthusiastic and outgoing personality with high level of customer service/sales skills
  • Capable of maintaining confidentiality and exhibits a high level of professionalism and tact
  • Ability to convey a positive and professional image, especially in high-pressure situations
  • Demonstrate the highest level of personal and ethical standards
  • Organized self-starter with analytical, creative, and detail-oriented abilities capable of multi-tasking and exceling in a fast-paced environment
  • Demonstrates strong business acumen and ability to collaborate while also working independently
  • Schedule flexibility; ability and willingness to work nights and weekends and travel as needed

Physical Requirements

  • The person in this position must be able move about inside and outside the office; to frequently communicate with managers and employees, ability to access and operate computer and other office equipment; and ability to lift, move or carry up to ten (10) pounds.


Apply Now!


Note: Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at any time.

Norton Museum of Art is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Norton Museum of Art makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Security Officer (Full Time & Part Time, Non-Exempt)

The security officer is responsible for the overall security and safety of the visitors, staff, collections, and visitors of the Norton Museum of Art and its campus, which includes the garden, Cranesnest Way houses and parking lot. This includes providing excellent customer service to our visitors, staff, and contractors in a friendly, respectful manner, observing and reporting any irregularities.

 Responsibilities include, but are not limited to:

  • Safeguard the museum’s artwork in and outside the museum galleries.
  • Safeguard the physical plant and assets using effective security patrols.
  • Understand all museum procedures and assist contractors, visitors, and staff.
  • Conduct yourself in a welcoming, pleasant manner when greeting or speaking with Museum visitors.
  • Work closely with the Visitor Experience staff when encountering a problem in the Museum galleries or public spaces.
  • Officer must be able to follow directions and react quickly during emergency situations.
  • Provide timely and accurate information to the security Supervisor on unusual conditions or situations.
  • Speak clearly over a two-way radio and be understood by other members of the staff.
  • Officer must be able to work effectively and courteously with diverse groups of visitors and staff.
  • Routinely completes daily patrol schedule for areas assigned within time frequency provided.
  • Perform other duties as assigned by Security Supervisor.
  • Conduct oneself in the best interest of the Museum.

Qualifications:

  • High School diploma or equivalent.
  • Knowledge of security and safety procedures
  • Ability to read, write, and speak fluent English, and follow written and oral instructions.
  • Ability to communicate clearly, effectively, and professionally with visitors and staff.
  • Ability to stand or walk a patrol 7 or more hours per shift.
  • Demonstrate ability to act courteous and professional with visitors, staff, and contractors.
  • Able to work outside in the elements.
  • Able to work until 10 pm on Fridays or later when necessary.

Physical Requirements:

  • The person in this position must be able move about inside and outside the office; to frequently communicate with managers and employees, ability to access and operate computer and other office equipment; and ability to lift, move or carry up to ten (10) pounds.


Apply Now!


Note: Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at any time.

Norton Museum of Art is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Norton Museum of Art makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Visitor Experience Associates (Part Time, Non-Exempt)

The Visitor Experience Associate is a part time position that serves as the welcoming face of the Museum to the public. The VE Associate, fulfills an array of functions such as checking in visitors, crowd and que management, membership sales, and providing visitors information on exhibitions and programs. This position reports to the Director of Visitor Experience.

Responsibilities include, but are not limited to:

  • Working closely with the public by welcoming museum visitors and directing them to exhibition spaces, public programs, or to ongoing tours, with an engaging, approachable demeanor.
  • Hosting a space, being prepared to answer questions regarding museum programs or collections.
  • Working alongside Security to enforce museum visitor policies and keep the Collection safe.
  • Collect attendance information on general admissions, group tours, public programs, and recording via Altru, the museums admission and data management software.
  • Promoting Museum membership benefits and opportunities, and handling associated admission and membership sales, done via cash, check, or credit.
  • Managing the Museum’s parking lot, assisting visitors with parking kiosk payments, and providing direction to incoming visitors.
  • Other duties as assigned, such as assisting with Development, Education and Membership events, as required, particularly during high season.

Qualifications: 

  • Must be proficient in MS Office, particularly Outlook, Word, and Excel.
  • Excellent verbal communication skills, good judgement, and strong customer service skills.
  • Associates often have to coordinate with their fellow associates and think on their feet, so good teamwork is necessary.
  • Altru software experience is preferred but training is provided.
  • Experience working in a retail environment or guest management is a plus.
  • Ability to sit or stand for long periods of time, potentially outdoors.
  • Cash handling abilities are required.
  • Candidates must be available during the weekends and Friday evenings.
  • Bi-lingual in English and Spanish is a plus, but not required.

Physical Requirements:

  • The person in this position must be able move about inside and outside the office; to frequently communicate with managers and employees, ability to access and operate computer and other office equipment; and ability to lift, move or carry up to twenty (20) pounds.


Apply Now!


The Norton Museum of Art is an Equal Opportunity Employer and celebrates a diverse team of talented and dedicated staff, docents, and volunteers.

Norton Museum of Art is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Norton Museum of Art makes hiring decisions based solely on qualifications, merit, and business needs at the time.

The Norton Museum of Art is an Equal Opportunity Employer and celebrates a diverse team of talented and dedicated staff, docents, and volunteers. 

Research shows that women and individuals from underrepresented backgrounds often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore, if much of this job description describes you, then you are highly encouraged to apply for this role.

More Information on July 1 Implementation of Machine-Readable Files (MRFs)

The Transparency in Coverage final rules require non-grandfathered group health plans and health insurance issuers offering non-grandfathered coverage in the group and individual markets to disclose on a public website information regarding:

  • In-network negotiated rates for covered items and services
  • Out-of-network allowed amounts and billed charges for covered items and services

As of July 1, 2022, these machine-readable files (MRFs) must be made “publicly available and accessible to any person free of charge and without conditions, such as establishment of a user account, password, or other credentials, or submission of personally identifiable information (PII) to access the file” and must be updated on a monthly basis. The website where these MRFs will be housed is: https://www.floridablue.com/members/tools-resources/transparency/machine-readable-files