Careers

Executive Assistant to the Director/CEO

The Executive Assistant provides high-level executive support and is member of the museum leadership team. They will direct the general office workflow, manage extensive calendaring, budgeting, event planning, organize high volumes of email, and handle inquiries from a wide range of people including staff, Board and committee members, donors, and visitors.  Project work will be varied and complex.  In addition, there is a strong focus on gathering, interpreting, and presenting data and metrics.

The Director’s office oversees a team of more than 75 individuals encompassing the Education, Development, Strategic Communication, Finance, Facility and Administration, Curatorial and HR departments.

Responsibilities include:

  • Manages the Director/CEO’ office, overseeing all daily activities.  Keeps the Director/CEO, briefed on all activities.  As directed, coordinates Museum-wide staff activity and monitors progress on a regular basis. 
  • Support Senior Staff by scheduling meetings, taking minutes and documenting actions to be taken.
  • Collaborate closely with Museum Board Liaison staff and interact with Trustees, Donors, staff, and the public.
  • Work independently, coordinating communications including collaboration with Director of HR for any internal communications and events.
  • Collaborate with the Development Department for donor and member invitations and mailing lists.
  • Research, collect and analyze information on important metrics, responding to questions, organize and prepare for meetings/events, including research on individuals, institutions or works of art.
  • Prepare a variety of written and printed materials, including emails, correspondence, and documents. Proofread and/or edit correspondence, prepares meeting minutes, publications, and presentations.
  • Plans, participates, and interacts as appropriate during meetings and Museum events. Evening and weekend hours required as needed.
  • Schedule all aspects of travel for Director/CEO, including international travel. 

Qualifications:  

  • Minimum seven (7) years of relevant / applicable work experience, preferably including office management.

Strong interpersonal skills with a high degree of sensitivity for confidentiality and diplomacy; able to maintain a pleasant composure and helpful mind set in all situations.

Ability establish and maintain effective work relationships with all individuals across and external to the Museum, excellent oral and written communication skills required.

Attention to detail and a high degree of accuracy. Demonstrated competencies in project management aptitude/approach, leadership, training, team building, decisiveness, problem solver.

Proficiency in Spanish language strongly preferred.

Ability to adapt to changing work priorities, coordinate multiple projects, and plan, coordinate, and work independently and prioritize workload under ever-evolving circumstances.

  • Solid problem-solving skills and abilities.
  • Demonstrated competence in using computer applications such as Microsoft Office Suite (Outlook, Word, Excel and PowerPoint) plus experience with databases, such as Altru, and project management.
  • Associate degree required.   Bachelor’s degree preferred.

For immediate consideration, please send an email with your resume, cover letter and references to:  [email protected].   No telephone calls please. 

The Norton Museum of Art is an Equal Opportunity Employer and celebrates a diverse team of talented and dedicated staff, docents, and volunteers. 

Event Coordinator for Facility Rentals

We are seeking an Event Coordinator for Facility Rentals for a temporary six (6) month project. The Event Coordinator supports the Facility Rentals program area within the Development Department. This position is responsible for the planning, and execution of all facility rentals, including galas, corporate events, and social events. Responsibilities will include, but not limited to, event logistics, vendor relationships, production schedules, and execution day-of event tasks. The Event Coordinator for Facility Rentals reports to the Senior Special Events Office for Facility Rentals and the Director of Development.

Job Responsibilities

  • Assist in the planning, coordination, and execution of all facility rental events within the Museum. This can include weekend and holiday events.
  • Work through our event management system; Tripleseat to manage all new and existing event leads.
  • Create proposals, contracts, invoices, and collect payments for all event rentals at the Museum.
  • Assist with creating, coordinating, and managing layouts and production schedules, as needed
  • Work synergistically with all departments of the Museum to create a seamless event experience for event attendees, staff, and Museum visitors
  • Attend and represent the Development Department at Museum Operations meetings as needed; taking notes as needed
  • Work with in-house/external event vendors to accommodate event needs within the limitation of the Museum (rentals, lighting, catering, entertainment, hotel(s), etc.) and obtain contracts, as needed
  • Manage event supplies: stock, inventory, and organize the storage of items
  • General administrative tasks, including answering phones, managing vendor information and email accounts, and other items as needed

Qualifications

  • Event management experience required
  • Ability to work extended hours, including nights, holidays, and weekends as needed
  • Excellent written, verbal, and communication skills
  • Proficient in Microsoft Office applications, including database management (Altru proficiency a plus)
  • Good decision making and problem-solving skills
  • Ability to meet and impose deadlines, working with minimal supervision
  • Ability to walk/stand for prolonged periods during events, and ability to lift and/or move 15 pounds with or without reasonable accommodation

For immediate consideration, please send an email with your resume, references and cover letter to:  [email protected].

The Norton Museum of Art is an Equal Opportunity Employer and celebrates a diverse team of talented and dedicated staff, docents, and volunteers.

Position posted on 11/30/2020

Maintenance Technician

We are seeking a full-time Maintenance Technician to join our Facility Operations team.  This position is responsible for general maintenance and janitorial tasks for all Norton Museum of Art facilities.   Responsibilities also include the set-up and breakdown of rental and special events. The Maintenance Technician reports to the Director of Facilities.

Job Responsibilities

Perform minor electrical and plumbing repairs.

Assist in accepting deliveries into the receiving area, log all deliveries into receiving records, and deliver shipments to recipients as appropriate.

Perform light carpentry work as requested.

Check and replace burnt out light bulbs and ballasts.

Assist janitorial crew with trash removal and the overall cleaning of all areas of the Norton Museum of Art facility, including bathrooms, galleries, offices, store, support spaces, public spaces, building exterior and sidewalks.

Prepare and paint all surfaces throughout the facility, as indicated by a maintenance schedule or the Director of Facilities.

Communicate with staff and visitors in a clear, efficient and effective manner utilizing the appropriate tools including phone, computer and CB radio.

Assist with the general maintenance of exterior spaces including parking lot, plaza, and garden.

Change HVAC filters and maintain a log indicating date filters were changed.

Routinely check facility for potential general maintenance problems and correct them.  This includes the mechanical function of all maintenance equipment.

Assist other staff with setup and breakdown of tables, chairs and other items for events.

Assist contractors in performing maintenance work in the facility. 

Qualifications

Operate general maintenance equipment, including drills, saws, hand tools, table saw, drill press, ladders/lifts, motorized/manual forklifts, vacuum cleaners, extractor, buffer, wet mop, and brooms in a safe and efficient manner.

Must be computer literate in the Windows environment.

Good communication and customer service skills.

Experience in HVAC, plumbing, electrical and janitorial services is preferred.

Normal Work Schedule:

Five days per week for forty hours per week.

Schedule may include nights and weekends.

Must be available to work some nights/weekends for special events.

For immediate consideration, please send an email with your resume, references and cover letter to:  [email protected].

The Norton Museum of Art is an Equal Opportunity Employer and celebrates a diverse team of talented and dedicated staff, docents, and volunteers.

Position posted on 12/03/2020

The Norton Museum of Art is an equal opportunity employer.