The Registrar reports to the Senior Registrar & Collections Manager (SRCM) and supports the efforts to manage the care and stewardship of the Norton Museum’s collections and loans, accounting for more than 10,000 objects. The position provides essential administrative support to the SRCM while also working closely with the Chief Curatorial Operations & Research Officer (CCORO), Curators, Curatorial Research Associates, Curatorial Operations Assistant, Director of Exhibition Design & Installation (DEDI), Museum Technicians, and Director of Creative Services (DCS).

The Registrar acts as a secondary caretaker to all artworks under the Norton’s care, and in the absence of the SRCM, holds the role of primary caretaker. With the SRCM, they assume the full responsibility of the care, preservation, and risk management of the Museum’s holdings, ensuring that the Collection is available for current and future visitors.

Additionally, the Registrar supports the facilitation of 10-15 exhibitions a year, spanning the Museum’s five collecting areas: Chinese, Contemporary, Early European, Modern, and Photography. They work closely with and supervise Museum Technicians to ensure the safe movement, packing, and shipping of artworks. They also serve as the primary rights and reproductions manager for all works in the Museum’s Collections as well as those on loan to the Museum.

Collections Management Support

• Assists the SRCM with all efforts relating to the physical care, receipt, movement, accessioning, documentation, and storage of all art objects in the Museum’s collection as well as on loan to the Museum.
• Acts as the Curatorial expert for the monitoring of gallery environmental conditions, and is the main liaison with the Building Operations Team, utilizing Metasys Software to ensure temperature and humidity in all artwork spaces are within ideal ranges. Communicates issues and works collaboratively with the Building Operations Team to ensure all issues are fully resolved.
• Works with the CCORO and SRCM to develop and enforce policies and procedures pertaining to the acquisition, management, and dispositions of the collection.
• Works with the CCORO, SRCM, DEDI and Facilities staff to ensure the most secure environment possible for the collection.
• Consults with Security and Visitor Experience staff to ensure all artwork is protected and documented in the event of incidents involving artworks.
• Develops, drafts, and edits standard operating policies and procedures related to the physical and intellectual care of the Norton’s collection, and develops and leads bi-annual cross-departmental training related to each set of policies and procedures.
• Works in close collaboration with the CCORO, SRCM, DEDI, and Museum Technicians to oversee and aid in the safe movement and installation of all art, taking on the full responsibility of the physical safety of artworks, especially at moments of increased vulnerability.
• Acts as one of the main contacts in response to incidents involving artworks, and in more extreme circumstances responds directly to the incident including outside of normal working hours. Conducts condition reports for all objects for which an incident report is filed in a timely manner.
• Assists the SRCM in efforts to support the CCORO, Curators, and DEDI in the organization and planning of artwork installation schedules.
• Serves as the secondary point of contact for donors, galleries, and artists to schedule the packing and shipping of potential acquisitions and loans.
• Under the supervision of the SRCM, creates and maintains manual and digital records and documents that pertain to artworks in the Museum’s collection and on loan to the Museum. This includes but is not limited to legal documents, accession records, object files, loan forms, condition reports, insurance certificates, shipping forms, donor information, tax forms, exhibition bond notices and special CITES licenses when needed for special exhibitions.
• Updates records in TMS to reflect new-found information or research pertaining to artworks in the collection including artist biographical information, titles, dates, updated label copy, publication references, and exhibition histories.
• Trains new Curatorial hires on use of TMS software and acts as main contact for TMS troubleshooting.
• Supports the SRCM with all logistics to photograph the collection and loaned artworks, including individual object photography and installation photography.
• Assists the SRCM with inventories of the collection, including spot inventories and the biannual third-party audit.
• Travels with loans and exhibitions as both a domestic and international courier to conduct condition reports and oversee installations and deinstallations of artwork at partnering institutions.
• Works closely with the SRCM to execute art-related hurricane preparedness and, when necessary, serves as the on-site curatorial presence during storms or serves as the first back-up after storms dissipate.
• Aids in the deaccession process with the SRCM, CCORO, and curators, which may include pulling TMS reports/checklists, updating electronic and hard-copy object records, and arranging the packing and shipping of deaccessioned objects to external locations.

Exhibition Planning & Loans

Works in close collaboration with the SRCM, CCORO and Curatorial staff to realize exhibitions and installations of works from the collection, as well as loans and touring exhibitions, including the coordination between partnering venues.

Produces new Incoming Loan Agreements and Conditions Governing Outgoing Loans with information

Transports artworks to the framer for matting and special framing and supports the SRCM with completing the housing of all other works that are matted and placed in the Museum’s inventory of ready-frames.

Works with SRCM to support the CCORO and Curators on checklists, loan requirements, and preparation of loan forms.

Special Projects

• Annual Gala Benefit Auction
• Acts as lead Registrar for the Annual Gala Benefit Auction: organizes the shipment, condition reporting, movement, and storage of 40 - 60 donated artworks both to the Museum and then coordinating all logistics for shipment to the respective winning bidders.
• Facilitates the photography, installation, deinstallation, and packing of all auction artworks.
• Works closely with the Director’s Office and the Development Team to generate and maintain correspondence with the 40 – 60 galleries and 40 – 60 winning bidders to ensure works are paid and shipped according to the bidder’s preferences.
• Norton Collection Rights and Reproductions
• Manages all licensing requests, both internal and external, for reproductions of images of works in the Norton’s Collection; roughly 30 – 40 external requests per year and multiple internal requests.
• Reviews and fact-checks all artwork and copyright information on collection image uses, such as in external communications like weekly newsletters or and in advertisements for the Norton.
• Maintains the Norton’s Rights and Reproductions contract files.
• Schedules and facilitates the photography of objects as needed.
• Exhibition-Related Rights and Reproductions
• Works with external copyright holders to secure reproduction rights and permissions for images for use in the Museum’s exhibitions, public programs, publications, advertising, and promotions.
• Works with the Curatorial Team to determine appropriate images for each exhibition and works to secure rights for 3 – 5 images for each general exhibition and 10 – 15 images for each major exhibition.
• Creates and updates PR Image Captions and Usage Guidelines documents which include all artwork caption and copyright information as well as outline the approved usages secured for each image.
• Secures approved high-resolution images of artworks from copyright owners and maintains digital archive of artwork images.
• Reviews and fact-checks all instances of any exhibition-related PR image used in external communications and advertisements.
• Website
• Works closely with the CCORO, Curators, Curatorial Associates and Assistants, and the Communications team to facilitate the Norton’s efforts to fully digitize their permanent collection.
• Liaises with Gallery Systems and third-party website builders to ensure a smooth roll-out of objects onto the website.
• Edits and refines existing TMS records to reflect updated information and stylistic standards to prepare for website entries.
• Facilitates the photography of all objects slated for addition to the website.

Administrative Support

Supports the SRCM in the development of contracts, as well as the tracking, and managing of outside services related to art conservation, rigging, packing, shipping, and insurance.

Supports the SRCM in researching estimates that determine the annual exhibition and department budgets.

Supports the SRCM in all matters pertaining to the Museum’s fine art insurance and its annual renewal and maintains and updates a running list of incoming loans currently under the Norton’s umbrella insurance policy.

Monitors and orders storage and conservation supplies.

Supports the SRCM in updating the AAM facility report.

When needed, fulfills internal and external inquiries about the Norton Collection and archives.

Qualifications -

• Masters in Fine Arts, Art History, or Museum Studies, or a closely related discipline is preferred; professional experience in a comparable setting will also be seriously considered.
• 10 - 12 years of museum experience, where the above responsibilities were an integral part of the candidate’s role with a clear understanding of best curatorial and registration practices.
• Proficient in TMS (The Museum System).
• Excellent proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, and OneDrive), Box, Adobe Creative Suite, and Zoom.

• Strong familiarity with copyright law within the visual arts and extensive experience in managing rights and reproductions.

• Experience organizing and supervising domestic and international shipments.

• Knowledge of American Association of Museum’s Code of Ethics as well as the Collecting Guidelines for museums and current museum standards and best practices in registration and collection management.

• Highly organized with the ability to manage multiple projects with strict deadlines in a team setting.

• Proactive and positive attitude with ability to work well with Museum staff, board members, donors, lenders, volunteers, and the public.

• Strong verbal and written communication skills with ability to solve problems strategically and creatively.

• Willing to work beyond normal working hours, on weekends, and remain accessible when away from the museum so requirements of this position can be fulfilled

Physical Qualifications -

• To meet the requirements of this position, the candidate will walk, climb, and lift throughout the workday.
• Able to lift, push, pull, move equipment, and supplies up to 40 pounds.
• Able to adapt to and work from various locations within and outside the museum.
• Able to travel domestically and internationally for Museum business as needed.

Apply Now!

Note: Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at any time. 
Norton Museum of Art is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Norton Museum of Art makes hiring decisions based solely on qualifications, merit, and business needs at the time.

This position provides essential administrative and operational assistance to the Curatorial Department. Reporting to the Chief Curatorial Operations & Research Officer (CCORO), the Curatorial Operations Assistant supports the management of ambitious exhibition schedule of 10 - 15 shows per year, that range in scale and span the Museum’s five collecting areas: Chinese, Contemporary, Modern, Early European, and Photography. In addition to working with the CCORO, this position also assists Curators, Registrars, Creative Services, and Exhibition Design + Install team with administrative tasks and providing project management support for exhibitions and collection-based projects. The Curatorial Operations Assistant also works in tandem with the Curatorial Research Associates to support and further enhance art-related efforts across the Museum.

Responsibilities include, but are not limited to:

Administrative and Operational Support

• Works with the CCORO to prepare agenda and all relevant materials for the Museum’s Works of Art Committee (WoAC) meetings
• Schedules department meetings, drafts meeting agendas, and maintains notes for the development of Exhibition Calendar and Installation Schedule for both collection-based and exhibition logistics
• Receives and manages incoming inquiries from other Museum departments for effective interdepartmental communication
• Receives and manages incoming gift inquiries from the general public and Development department. Under the guidance of the CCORO, this role gathers all pertinent information, shares materials with the relevant Curator, tracks the progress of pending acquisitions, and works with all parties to resolve the decision and ensure its communication to the potential donor
• Prepares the necessary paperwork to complete the acquisition of approved gifts and purchases of art
• In review with CCORO, responds to all Curatorial-related inquiries from scholars and members of the public, and as needed, coordinates with appropriate staff for further review and response
• Assists the CCORO in the development of departmental budgets, accounting and coordinating estimates from Curators and Curatorial staff
• Coordinates processing of check and wire requests for general Curatorial expenses
• Attends the weekly Operations Meeting, with the Curatorial Research Associates and Registrars, to represent the Curatorial Department and reports back on any potential action items or necessary scheduling issues
• Collaborates with the CCORO, the Docent and Volunteer Manager, and Volunteers to maintain the operations of the Norton’s self-service library which is set to open in early 2025
• On occasion, travels for research, conferences, professional development, and as a museum courier
• On occasion, serves as project manager for special projects related to the Collection
• Maintains the publication inventory log, updating it as books are given to new hires, donors, and special guests

 

Exhibitions

• In support of Curators and the Curatorial Research Associates, will assist with updates and maintenance of digital exhibition files to include all relevant planning materials, including maquettes, checklists, exhibition layouts, and bilingual didactic texts
• Supports the Creative Services team in the production of the Exhibitions and Programs Brochure (3/year) through organizing materials, such as exhibition blurbs and images. Once the brochure is mocked up, will review the exhibition and curatorial-related content to ensure accuracy with the Copy Editor & Project Manager
• At times, there will be an opportunity to support the organization of exhibitions and programs that highlight the Museum’s holdings and potentially special loans. This includes conducting rigorous research to develop a thematic concept, writing exhibition didactics, and working with the CCORO, the Director of Exhibition Design & Installation, the Director of Creative Services, and the Registrars to finalize the checklist, exhibition layout and design, exhibition design identity, and if applicable, identifying any conservation needs for the selected artworks.
• When necessary, leads VIP, docent, and staff tours on special exhibitions and speaking events related to curated exhibitions

Cross-Department Collaboration

• Works with the Curatorial Research Associates and Copy Editor & Project Manager to complete fact checking of website and social media content (images, text copy, media captions) to ensure the promotion of the Museum’s Collection and upcoming exhibitions are accurately posted online. This role attends monthly Content Group meetings to review the social media calendar
• In coordination with the CCORO, communicates upcoming gallery closures and collection rotations with other departments, particularly Facilities, Learning and Community Engagement, Visitor Experience, Security, and Development
• In coordination with the CCORO, distributes upcoming exhibition materials to appropriate departments to assist with the planning of public programming or marketing

Qualifications

• Bachelor’s degree in art history, or a closely related discipline is preferred
• 1 – 2 years of museum experience, fellowship and internship experience considered
• Excellent professional writing skills
• Strong attention to detail, high level of accuracy, and strong problem-solving skills
• Excellent proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, and OneDrive), Box, Adobe Creative Suite, Zoom, and The Museum System (TMS)
• Ability to execute assigned priorities, while coordinating multiple projects and deadlines
• Dedicated to advocating for greater inclusion, diversity, equity, and access (IDEA) through interactions with team members, exhibitions, and public programming
• Ability to work effectively with staff, artists, arts professionals, and the public
• Ability to work independently as well as closely with a small team
• Strong oral communication skills and confidence in public speaking
• A flexible approach to accommodate various needs and ensure every project’s success
• Fluency in English, working knowledge of Spanish preferred

Apply Now!

Note: Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at any time. 

Norton Museum of Art is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Norton Museum of Art makes hiring decisions based solely on qualifications, merit, and business needs at the time.

The Curatorial Research Associate reports to the Chief Curatorial Operations & Research Officer (CCORO) and works closely with the Senior Curator of Contemporary Art and the Senior Curator of Chinese Art. The role is primarily responsible for conducting art-related research and administrative duties relating to the Contemporary Collection and Chinese Art Collection. This work largely supports the Curators as they develop collection rotations and exhibitions with an overall exhibition schedule of 10 – 15 shows per year that range in scale and span the Museum’s five collecting areas: Chinese, Contemporary, Early European, Modern, and Photography.

Under the supervision of the CCORO, the Associate will work at the direction of the Contemporary Curator and Chinese Curator on their efforts to organize approximately 4 – 6 exhibitions at any given time. The Associate will also be responsible for compiling and organizing relevant archival exhibition materials in the Museum’s physical and digital archives, following its presentation at the Norton. Within the department, there are two Curatorial Research Associate positions that work in tandem with the Curatorial Operations Assistant to support and further enhance art-related efforts across the Museum.

Responsibilities include, but are not limited to:

Exhibitions, Research, and Administration

• Through assigned exhibitions, and under the direction of a Curator, maintains exhibition checklists, tracking any necessary changes and making edits to account for accurate details.
• Responsible for the administrative support and management of the organization of digital and physical archival files for assigned exhibitions, including final checklist, didactic texts, and exhibition layouts. Additional administrative support will also be required for research related to the two collecting areas and donor relations, when applicable.
• Provides research support to Curators for major special exhibition projects and, when necessary, produces written content (labels, web copy, brochure details, etc.) for these projects. In coordination with the Copy Editor & Project Manager, this role also conducts fact-checking and proofreading of written content (didactics and other supportive texts) developed across the Museum’s departments and coordinates the translation of those exhibition didactics.
• When needed, provides support for the development of exhibition catalogues or museum publications including project management, research, proofing essays and object entries
• Leads VIP, docent, and staff tours on special exhibitions and produces lectures and presentations related to curated exhibitions
• When tasked, organizes, develops, and curates original, visionary exhibitions and programs that highlight the Museum’s holdings and potentially special loans. This includes conducting rigorous research to develop a thematic concept, writing exhibition didactics, and working with the CCORO, the Director of Exhibition Design & Installation, Director of Creative Services, and the Registrars to finalize the checklist, exhibition layout and design, exhibition design identity, and if applicable, identifying any conservation needs for the selected artworks.

 

Collections, Research, and Administration

• Through assigned permanent collection projects, and under the direction of a Curator, undertakes scholarly research on works of art which can include establishing provenance, fact-checking key details, and contributing to an artwork’s object files. All findings should be submitted to the Registrars should new identifying details about the work arise.
• Supports Curators in researching proposed acquisitions for Works of Art Committee meetings
• Assists Curator’s research efforts in the development of collection labels and, at times, Norton publications, with a focus on interpretating the collection for a broader audience
• Communicates and coordinates with the Registrars to respond to internal and external object-related requests in a timely manner
• Following the completion of a Collection rotation, documents the checklists, labels, and any relevant installation photography with the Registrars for the Museum’s archives

Cross-Department Collaboration

• Acts as the principle point of contact for verifying details related to key exhibitions and the permanent collections
• Works closely with members of the Communications department to develop website, and social media content to the promote the permanent Collection and upcoming exhibitions. This includes attending monthly Content Group meetings to discuss the social media calendar
• Under the direction of the CCORO and Curator, collaborates with Development staff to contextualize curatorial research to produce written materials for fundraising efforts
• As needed, participates, and assists with Curatorial Council stewardship events
• On occasion, will work with the CCORO and Curator of Contemporary Art to manage the Artist in Residence program and assist with logistics to support the artist as needed
• After the close of an exhibition, works with the Development Officer for Institutional Giving to produce Exhibition Closing Reports which include exhibition materials such as exhibition checklists, press clippings, and installation photographs, to fulfill contractual obligations with partnering institutions and create an exhibition package for the Museum’s archives.

Administrative Support

• Works with Curatorial Operations Assistant to maintain an accurate log of gift and acquisition proposals
• Attends the weekly Operations Meeting with the Curatorial Operations Assistant, to represent the Curatorial Department, and, if necessary, reports back on any potential action items or necessary scheduling issues.
• On occasion, travels for research, conferences, professional development, and as a museum courier

Qualifications

• Bachelor’s degree in art history with an emphasis on Contemporary art and/or Chinese art, or a closely related discipline
• At least 3 - 4 years of experience in a curatorial support role, fellowship and internship experience considered
• Ability to work effectively with staff, artists, arts professionals, and the public
• Conscientious and maintains a professional demeanor in a variety of situations
• Strong writing, and proofreading skills, with a keen eye for detail
• Experienced in research protocols and procedures, with a track record of ensuring that research is undertaken according to best practice
• Excellent proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, and OneDrive), Box, Adobe Creative Suite, Zoom, and The Museum System (TMS)
• Skilled in establishing priorities, coordinating multiple complex projects simultaneously, and meeting deadlines
• Dedicated to advocating for greater inclusion, diversity, equity, and access (IDEA) through interactions with team members, exhibitions, and public programming
• Fluency in English, working knowledge of Spanish preferred

Apply Now!

Note: Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at any time. 

Norton Museum of Art is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Norton Museum of Art makes hiring decisions based solely on qualifications, merit, and business needs at the time.

The Lead HVAC Technician reports to the Building Operations Manager and is responsible for the operations and maintenance of all HVAC equipment for the museum and residences.

Responsibilities include, but are not limited to -

Facilities -

• Support needs for the building operating systems of the Museum and associated campus buildings, including residential buildings.
• Performs routines maintenance on the chiller plant and equipment
• Perform minor repairs related to electrical, plumbing, lighting, ballasts and HVAC equipment.
• Assist in monitoring, adjusting, and maintain proper climate control set points
• May support the Building Operations Manager and Director with the maintenance schedule of building, grounds, and facility repairs and replacements.
• Report any irregular activity in facility to the Building Ops Manager.
• Assist contractors performing maintenance work in the facility.
• Provide 24-hour response for Maintenance/HVAC emergencies.
• Active member of the museum’s hurricane response team

Qualifications -

• Three (3) years of experience in commercial HVAC installation, maintenance and repair is required, or any equivalent combination of training and experience. EPA Refrigerant Certification is preferred.
• Knowledge of HVAC systems installation, maintenance and repair. 
• Knowledge of electrical installations of 24 volt to 460-volt single phase and three phases.
• Knowledge of water towers, boilers, refrigerant recovery systems, pneumatic and electrical controls.
• Knowledge of Environmental Protection Agency regulations and rules.
• Knowledge of basic hand, power and technical tools utilized in plumbing and carpentry.
• Skill in safely utilizing a variety of hand and power tools.
• Skill in utilizing health and safety precautions related to installation and repair of HVAC systems.
• Skill in utilizing the technical equipment for refrigerant delivery or recovery.
• Skill in analyzing technical data to determine appropriate repairs.
• Must be proficient in computer software and maintenance systems.
• Good communication and proactive customer service skills.
• Experience in plumbing, minor carpentry and electrical preferred

Job Requirements -

• Five day/40 hour per week schedule which may include weekends and holidays.
• Must be available on-call.
• Must be able to work some nights, weekends or holidays for.

Physical Requirements -

• Ability to lift heavy equipment and tools up to 50 pounds
• Proficiency in climbing ladders and working at heights, as well as maintaining balance on uneven surfaces
• Capability to work long hours, often in various environments, including outdoor settings and confined spaces

Apply Now!

Note: Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at any time. 

Norton Museum of Art is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Norton Museum of Art makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Reporting to the Chief Officer of Learning and Community Engagement (COLCE), the Director of Adult Learning and Engagement provides a range of relevant, creative, and engaging programs and activities for adults, related to art on view at the Museum and the cultures that it represents; guides Adult Program Manager to do the same; ensures effective evaluation of these programs serving audiences ranging from college-age through senior adults, encompassing the diversity represented in our communities. Special focus is devoted to college students, young adults, lifelong learning, creative aging, adults with disabilities.

Essential Duties and Responsibilities - 

Responsibilities include, but are not limited to:

Serves with two other program directors and the COLCE, as the leadership team for Learning and Community Engagement (LCE).

• Works with LCE, Curatorial, and other museum departments to conceptualize, develop, lead and evaluate programs for adult audiences related to the Museum collection and special exhibitions. Programs to be evaluated include (but are not limited to) virtual and in-person lectures, panels, art workshops, films, and performances.
• Manages and coordinates logistics for these programs, including speakers’/artists’ contracts, travel, lodging. Hosts public programs and offers speaker introductions.
• Reviews and assesses current programs during the Director’s first 6-9 months, after which, working with COLCE, consider program revisions to enhance program offerings. 
• Supervises Adult Program Manager whose primary responsibilities are to develop weekly Art After Dark programs; guides their professional growth and evaluates performance, ensuring that balance of work remains sustainable.
• Hosts Friday evening programming (Art After Dark) on average once every month.
• Develops programs for Lunar New Year and Juneteenth Community Days with support of Adult Program Manager, LCE and other museum departments.
• Works with Marketing and Communications to prepare marketing materials and accurate content for adult program promotion on website, social media, and other platforms.
• Works with Development Department and COLCE to assist with long-range planning, grant applications and reporting.
• Manages assessment of Adult Learning and Engagement programs; works with Adult Program Manager and COLCE to ensure quality, innovation, and diversity of all adult programs.
• Develops and manages Adult Learning and Engagement programs’ fiscal year budgets.
• Expands educational partnerships in the community with organizations serving adults.
• Serves as a liaison with area college administrators and professors to increase use of the Museum as a student resource.
• Oversees promotion, recruitment, and management of summer interns.
• Contributes to meetings of the Museum Board’s Learning and Community Engagement Committee.
• Leads learning opportunities for fellow staff, docents, volunteers and adult members and public.
• Manages and delivers talks and workshops for public programs such as A Closer Look, Book + Art; models effective interactive teaching techniques.
• Offers tours about the collection and special exhibitions.
• Develops and leads programs for adults with disabilities.
• Manages and delivers Docent Continuing Education sessions several times per year.
• Develops content for mobile tours and participates in development of other digital programs for public use.
• Other projects and duties as assigned 

Qualifications - 

• Master’s degree in Art History
• Five years’ experience as a professional educator and manager in the field of art museum education. Relevant experience will be considered.
• The successful candidate must be an exceptional communicator through written communications and public speaking.
• Effective collaborator with a positive attitude, able to balance roles as an educator, administrator, and manager.
• Be adaptable to new software and technologies such as Altru, proficient in Microsoft Office.
• Some weekend work is required.
• Bi-lingual skills (in Spanish and English) a plus

Apply Now!

Note: Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at any time. 

Norton Museum of Art is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Norton Museum of Art makes hiring decisions based solely on qualifications, merit, and business needs at the time.

The Development Officer for Institutional Giving is a member of the Institutional Giving team and supports a wide range of functions that enhance and strengthen the Museum’s relationships with foundation, government, and corporate funders and prospects. The position is primarily focused on grant and proposal writing, project lifecycle management, and identifying, cultivating, and sustaining positive relationships with donors across the Institutional Giving portfolio. The Development Officer for Institutional Giving reports to the Director of Institutional Giving and collaborates on other related areas of responsibilities, including research, data administration, endowment stewardship, organizational reporting, donor recognition, and budgeting.

Essential Duties and Responsibilities -

Responsibilities include, but are not limited to:

Grant + Proposal Management: 

• Maintains portfolio of foundation, corporate, and government donors and prospects, and regularly prepares grant applications, proposals, and correspondence based on guidelines and priorities
• Oversees maintenance of grant database, including monitoring and tracking of submitted and pending proposals
• Supports Director of Institutional Giving in conducting research on grant-making institutions and potential funding opportunities
• Assists in preparing budgets for grant applications
• Regularly prepares reports as required by grant-making institutions
• Interacts and builds relationships with contacts at funding organizations
• Coordinates with multiple departments including, but not limited to, the Director's Office, Marketing and Communications, Development, Education, Curatorial, and Human Resources to determine needs and timelines for grant opportunities

Reporting + Program Management: 

• Collaborates with Development Officer for Individual Giving on donor recognition and credit line management across digital and printed media
• Oversees endowment stewardship; regularly reports on fund activity and deliverables, directly liaising with institutional contacts and serving as a key relationship manager
• Supports Director of Institutional Giving with department budgeting, financial reporting, data integrity, and goal-setting and tracking
• Co-manages the administration of the Corporate Partnership program; regularly interacts with partners through email/phone correspondence or in-person at events and programs to support the Institutional Giving team’s corporate fundraising goals
• Supports the Director of Institutional Giving on all aspects of managing the Museum’s annual Corporate Cocktail event, which gathers the Norton’s institutional partners for a celebratory evening 

Other Responsibilities: 

• Partners with the Marketing & Communications department to ensure a consistent and unified institutional voice that aligns with the organization’s identity and brand
• Supports the Director of Institutional Giving, as needed, in compilation of broad institutional information (reaccreditation, Association of Art Museum Directors report, etc.)
• Provides administrative support on a range of special projects, as needed, including the Comprehensive Campaign, a fundraising campaign dedicated to achieving the Norton’s long-term capital and endowment goals
• Maintains the institutional calendar, regularly updating it with upcoming deadlines for grants, reports, or deliverables
• Supports Development Committee activities
• Reviews and proofreads general Development communications as needed (letters, invitations, briefing sheets, donor listings, etc.)
• Participates in fundraising and stewardship events, such as the annual Museum Gala, and provides support to Development staff on occasional evenings and weekends with advance notice

Qualifications -

• Exceptional writing, editing and proofreading skills with excellent knowledge of the English language and rules of grammar.
• 3+ years of professional experience writing and editing; experience with grant proposals preferred.
• Administrative, fundraising and budget management experience.
• Experience working in a museum, art-related, and/or non-profit entity a plus.
• Strong organizational skills and outstanding attention to detail.
• Ability to manage multiple priorities, anticipate demands, and deliver on time and on budget
• Positive, “can-do” attitude, flexible, team-oriented, and results driven
• Bachelor's degree in Communications, Journalism, Arts Administration, Art History, or related fields preferred

Physical Requirements -

• The person in this position must be able move about inside and outside the office; to frequently communicate with managers and employees, ability to access and operate computer and other office equipment; and ability to lift, move or carry up to ten (10) pounds.

Apply Now!

Note: Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at any time. The Norton Museum of Art is an Equal Opportunity Employer and celebrates a diverse team of talented staff and volunteers.

Norton Museum of Art is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Norton Museum of Art makes hiring decisions based solely on qualifications, merit, and business needs at the time.

The Development and External Affairs Coordinator (DEA Coordinator) reports to the Chief Development and External Affairs Officer (CDEAO) to provide administrative support to the CDEAO and coordinate operations for the Development + External Affairs Departments. In this role, the DEA Coordinator supports the key processes that sustain and improve Visitor, Member and Donor relations for the Museum. They will direct the general office workflow; manage extensive calendaring, reporting, and budgeting; organize high volumes of email; and handle inquiries from a wide range of people including staff, Board and committee members, Members and Donors, and community partners. Project work will be varied and complex. In addition, there is a strong focus on gathering, interpreting, and presenting data and metrics.

Responsibilities include, but are not limited to:

• Support the CDEAO with daily tasks of managing calendar and scheduling meetings, preparing, and coordinating follow-up for donor interactions, fielding requests (internally and externally), and answering phone line(s).
• Work independently to coordinate standing weekly, monthly, and quarterly projects with team members (includes, but not limited to, daily gift processing, weekly prospect research, weekly Museum tour calendar briefing, monthly Development + External Affairs revenue dashboard, and monthly prospecting)
• Prepare and coordinate with other team members key proposals, stewardship items, and supporting items for donor solicitations and cultivation.
• Oversee the monthly management of the Development budgeted expenses and support budget goals. Submit expenses to Finance on behalf of the CDEAO and support accounts payable needs for the team.
• Prepare a variety of written and printed materials, including emails, correspondence, and documents. Proofread and/or edit correspondence, prepare meeting minutes, and presentations. Coordinates as needed with other team members to prepare proposals, stewardship items and supporting material for donor cultivation + solicitations.
• Work with CDEAO and the Donor Engagement team on Curated Travel opportunities including but not limited to formatting itineraries, entering payments, assisting with zoom meetings with travelers, etc.

Supporting the Board of Trustees:

• Assist the Development Associate for Individual Giving on organizing Board of Trustee correspondences like preparing Trustee giving summaries, pledge reminders, invoices, etc.
• In coordination with Director’s Office, support all Trustee needs and special requests, i.e. reservations, RSVPs, and special lunch and tours.
• Organize correspondence, meetings and materials for the Development and Communication Committee meetings that occur multiple times a year.
• Provide supporting information to the Chair(s) of the Development Committee in preparation of meetings.
• Coordinate monthly reporting to Development Committee Chair(s) and arrange for necessary prep or debrief meetings alongside the Committee work.

Gift Processing, Reporting, and Department support:

• Maintain constituent records in Altru, the Museum’s CRM.
• Edit & proofread documents, reports, invitations, etc.
• Serve as main point person for Development donor files and manage annual review and archiving needed.
• In coordination with the Individual Giving team, support gift processing and acknowledgements, including coordination with the Director’s office for personal thank you letters on behalf of the Director + CEO.
• Create, run, and distribute reports for the CDEAO in coordination with the Development department program areas.
• Generate the monthly Development + External Affairs Dashboard alongside monthly reports for each of Development’s six program areas.
• Collaborate with the Development Associate for Individual Giving to ensure all gifts are processed, acknowledged in a timely manner, and that copies of each document are stored appropriately.
• Maintain Altru records and ensure contact reports and updates are entered on behalf of CDEAO and key members of Museums staff.
• Maintain and assist the major gifts team members with prospect management and making sure data from the CDEAO is being input into the module. Work with the Director’s Office to provide the Director & CEO with prospect research and wealth screening information.
• Provide day of event support to the Special Events team on VIP and Donor events throughout the season.
• Coordinating and scheduling exclusive access tours with Museum Experience, Docent and Volunteer Manager, Director’s Office, and Development staff.
• Referring communications to the correct parties, route incoming calls, mail, arrange conferences and meetings, secure space, work with caterer, when necessary, prepare materials for meetings and special events, review outgoing correspondence for accuracy, grammar, etc.
• Manage Department subscriptions and participation in AFP, Chamber of Commerce, etc.
• With approval from the CDEAO, the DEA Coordinator may be asked to provide direct support and assistance to individual program areas for the overall needs of the department.
• Other duties as assigned

Qualifications:

• BA degree required
• Minimum of 3 years applicable experience, preferably office management
• Cultural Institution or Non-profit experience preferred but not required.
• Proficient in Microsoft Office applications, including database management.
• Proficiency with Blackbaud donor management software products a plus (Altru or Razor’s Edge)
• Self-starter with ability to plan, coordinate and work independently, meet deadlines, and adapt to ever-evolving work priorities and circumstances.
• Excellent written, verbal, and communication skills
• Ability to convey a positive and professional image, especially in high-pressure situations.
• Advanced calendar management skills
• Good decision making and problem-solving skills.
• Strong interpersonal skills with a high degree of sensitivity for confidentiality and diplomacy
• Ability to establish and maintain effective working relationships with all individuals internal and external to the Museum.
• Demonstrate the highest level of personal and ethical standards.
• Attention to detail and accuracy in performance.
• Ability and willingness to work nights and weekends as needed.

Physical Requirements:

• The person in this position must be able move about inside and outside the office; to frequently communicate with managers and employees, ability to access and operate computer and other office equipment; and ability to lift, move or carry up to ten (10) pounds.

Apply Now!

Note: Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at any time.

Norton Museum of Art is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Norton Museum of Art makes hiring decisions based solely on qualifications, merit, and business needs at the time.

The security officer is responsible for the overall security and safety of the visitors, staff, collections, and visitors of the Norton Museum of Art and its campus, which includes the garden, Cranesnest Way houses and parking lot. This includes providing excellent customer service to our visitors, staff, and contractors in a friendly, respectful manner, observing and reporting any irregularities.

 Responsibilities include, but are not limited to:

• Safeguard the museum’s artwork in and outside the museum galleries.
• Safeguard the physical plant and assets using effective security patrols.
• Understand all museum procedures and assist contractors, visitors, and staff.
• Conduct yourself in a welcoming, pleasant manner when greeting or speaking with Museum visitors.
• Work closely with the Visitor Experience staff when encountering a problem in the Museum galleries or public spaces.
• Officer must be able to follow directions and react quickly during emergency situations.
• Provide timely and accurate information to the security Supervisor on unusual conditions or situations.
• Speak clearly over a two-way radio and be understood by other members of the staff.
• Officer must be able to work effectively and courteously with diverse groups of visitors and staff.
• Routinely completes daily patrol schedule for areas assigned within time frequency provided.
• Perform other duties as assigned by Security Supervisor.
• Conduct oneself in the best interest of the Museum.

Qualifications:

• High School diploma or equivalent.
• Knowledge of security and safety procedures
• Ability to read, write, and speak fluent English, and follow written and oral instructions.
• Ability to communicate clearly, effectively, and professionally with visitors and staff.
• Ability to stand or walk a patrol 7 or more hours per shift.
• Demonstrate ability to act courteous and professional with visitors, staff, and contractors.
• Able to work outside in the elements.
• Able to work until 10 pm on Fridays or later when necessary.

Physical Requirements:

• The person in this position must be able move about inside and outside the office; to frequently communicate with managers and employees, ability to access and operate computer and other office equipment; and ability to lift, move or carry up to ten (10) pounds.

Apply Now!

Note: Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at any time.

Norton Museum of Art is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Norton Museum of Art makes hiring decisions based solely on qualifications, merit, and business needs at the time.

The Director of Exhibition Design & Installation (DEDI) reports to the Chief Curatorial Operations & Research Officer (CCORO) and works collaboratively with Curators, Senior Registrar & Collections Manager, Director of Creative Services, Associate Registrar, and the Curatorial staff to support the Museum's mission of exhibiting the best art of our time. The Director of Exhibition Design & Installation is responsible for the design development of ambitious display concepts, in coordination with Curator’s vision, for both exhibitions and collection galleries. This person is knowledgeable in museum exhibition planning principles and practices and is recognized professionally in fine art handling and logistics. The DEDI leads a team of multi-skilled Museum Technicians that fulfill the requirements of realizing successful and design-forward exhibitions through safe art handling, fabrication, and lighting.

Essential Duties and Responsibilities

Responsibilities include, but are not limited to:

Exhibition Design & Installation

• Oversees all aspects of fine art handling, including the movement and installation of all objects (collection and incoming loans) relating to exhibition programming, rotating displays, and permanent gallery renewals.
• Ensures successful integration of exhibition design, art handling, fabrication and installation services in the planning and execution of all projects.
• Works closely with CCORO, Registrars, and Director of Creative Services (or external Exhibition Designers) to ensure production outputs are on time and meet quality museum standards.
• Works with the CCORO, Registrars, Curators, and Curatorial Staff to review and develop exhibition and installation schedules to ensure the Museum Technicians can meet deadlines for various overlapping projects.
• Works with the CCORO, Curators, and Director of Creative Services to collaborate on the graphic identity of special exhibitions or collection installations.
• When applicable, works in collaboration with artist(s) on-site or virtually to execute the installation of artwork to satisfy the integrity of the artistic vision and in tandem with Museum standards.
• Designs and constructs pedestals, props, environments, casework, and fabricates shipping crates and storage systems.
• Liaises with Registrars, Facilities and Security Departments to ensure that all projects meet the museum standards set forth for the safety and security of visitors and staff.
• Ensures all methods of art handling, fabrication and installation are planned and executed safely to agreed-upon standards within the Museum premises and externally, including in transit to/from local lender premises.
• Keeps up to date with trends in fine art handling, display fabrication and installation, including technical advances, new methodologies, and products.

Administration

• Administers and oversees the Museum Technicians’ activities including managing staff performance, training, and professional development opportunities.
• Reviews exhibition project proposals, assess viability, and advises on options relating to the department’s production outputs; includes interpreting design and construction drawings for buildability and project requirements as necessary.
• Directs the procurement and management of external contractors, vendors, and fabricators as necessary to ensure services are on time, within budget and to agreed standards.
• Represents the Museum externally on matters related to exhibition design, fine art handling, display, fabrication, and installation.
• Oversees and schedules outside contractors including carpenters, painters, and mount makers while managing those budgets, schedules, and shipping logistics.

• Works with CCORO, Registrars, and Curatorial staff to research estimates for required labor, supplies, and fabrications costs that determine the annual exhibition and department budgets.

Qualifications

BA or BFA in art-related fields, or a closely related discipline is preferred.

Minimum of 5 to 7 years of supervisory experience in a museum or art gallery environment with proven knowledge of exhibition design and best fine art handling practices, including rigging large complex works.

Knowledge of principles and practices of museum exhibition planning with emphasis on the design development of ambitious display concepts in coordination with Curator’s vision.

Recognized professional in fine art handling and logistics, significant experience in the policies and procedures of art installation, and strong sense of integrity and personal responsibility.

Command of AutoCAD software for exhibition design with including Vectorworks or SketchUp applications.

Comfort with various technological requirements for video or new media artworks.

Ability to interpret design and construction drawings for feasibility and suitability for each project, along with keeping abreast of current and emerging trends in fabrication and exhibition design.

Experience with construction management and fabrication, including life/safety and ADA requirements.

Requires excellent organizational skills, ability to manage multiple assignments of different sizes, plan resources accordingly, and cost projects effectively.

Proven track record as an effective team coach, mentor, and advocate; decisive while also displaying key collaborative skills with all stakeholders, including artists.

Demonstrable skills in complex issue resolution with the ability to effectively convey ideas, options, and solutions through systematic and analytical thought.

Intermediate skills in business software including Microsoft Word, Excel, and PowerPoint

Physical Requirements

• Must be able to lift 65 lbs. unassisted and must be able to frequently lift and/or move up to 300lbs with the assistance of mechanical equipment.
• Physically capable of climbing ladders, using shop equipment, and lifts.
• Able to adapt to and work from various locations within and outside the museum.
• Able to travel domestically and internationally for Museum business as needed.

Apply Now!

Note: Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at any time.

Norton Museum of Art is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Norton Museum of Art makes hiring decisions based solely on qualifications, merit, and business needs at the time.

The Museum Educator supports the Director of Family and Community Programs as an art educator primarily responsible for working in the community with youth, as well as in the museum with all audiences. The museum educator is a consistent representative of the Norton Museum in Afterschool Arts Outreach venues across Palm Beach County and participates fully in Museum programs and activities, such as extended tours, Art After Dark, and four community days.

Responsibilities include, but are not limited to -

Afterschool Arts Outreach:

Educator 

• Under the direction of the Director of Family & Community Programs, research, design, and teach art lessons that are multicultural, arts-integrated, and collection and exhibition-related, focusing on creative youth development for youth ages 6-17 at out-of-school community partnership sites.
• Individualize and modify lesson plans to accommodate students learning differences and be flexible regarding partner site procedures.
• Contribute quality student work to the end-of-the-year Marden Community Gallery Exhibition.
• Schedule, customize, and lead two tours to the Museum per year for each community partner.

Community Representative of the Norton Museum -

• Meet quarterly with community partner staff to create a schedule of classes and activities.

• Manage art class space at partnering centers by maintaining a clean and organized space and monitor inventory at each site.
• Work with site staff and volunteers to facilitate a welcoming environment for students, prepare daily lesson materials, clean up, communicate daily with site staff/volunteers and maintain an orderly and respectful classroom.
• Lead at least one activation with partnering site per year (parents’ nights, community event, pop-up exhibition that features a display of recent student artworks.
• Serve as a liaison with the community to enhance the use of the Museum as a resource for families, children, and teens. Maintain relationships and frequent communication with community partners.
• Collaborate with the Director of Family and Community Programs on strategies to increase AAO family engagement.

Administrative -

• Generate art supply lists and monitor inventory at each site following Museum’s budget.
• Assist with preparation and installation of the end of the year Marden Community Gallery exhibition.
• Co-coordinate the Marden show opening, including the calendar flow, ordering food, and promotion.
• Record and report attendance at each class monthly, conduct student evaluations annually, and maintain photographic and written records for each partnership site, as requested by the Development Department.

School and Teachers Program -

• Under the direction of the Director of School and Teacher Programs, research, design, and teach hands-on art activities for K-12 students visiting the Museum during morning hours one day per week.
• Work with volunteers to facilitate a welcoming environment for students, offer clear instructions and guidance, assist with classroom prep and clean-up, communicate with teachers and chaperones, and maintain an orderly and respectful classroom.
• Assist with School and Teacher professional development as needed.

Art After Dark -

• Work with the Public Programs Manager once a month to design and lead a hands-on art project related to art in the collection or an exhibition for audiences of various ages.
• Determine art supplies necessary for the project and order through the Outreach and Family Coordinator or their Director as necessary.
• Work with volunteers to facilitate a welcoming environment for visitors, prepare classrooms, materials and clean up for drop-in style Open Studio at Art After Dark.

Summer Studio Tours -

• Work with the summer studio teaching artist and volunteers one morning per week to teach a hands-on art activity, facilitate a welcoming environment for students, offer clear instructions and guidance, assist with classroom prep and clean-up, communicate with teachers and chaperones, and maintain an orderly and respectful classroom.

Community Days, Workshops and Community Pop-Ups -

• Lead an art activity at four Museum Community Days including Games around the World and Nuestra Cultura. 
• Lead hands-on art workshops for a variety of audiences as needed: families, children, teens.
• Lead Community Pop-ups for a variety of audiences as needed: families, children, teens, adults.

• Other duties/projects as may be assigned.

Qualifications -

• BA in Studio Art, Art Education or Creative Arts and Culture, Community Arts; or 4+ years of experience teaching in a structured arts environment.
• Experience in the assessment of student learning outcomes and classroom management.
• Experience teaching structured art classes that combine artistic technique with personal self-expression and prioritizes culturally responsible teaching that encourages students of all ages.
• Capability to teach children of all abilities is a plus.
• CPR Certified is a plus.
• Able to work independently and as a team.
• Flexible schedule required, particularly during afternoons and early evenings. (Two-three total AAO site visitations of two sites are in the afternoon from September to July. Instructing for Art After Dark is one Friday evening, 6pm-9:00pm per month.)
• Must have reliable transportation and a valid driver's license.
• Bi-lingual in English and Spanish is strongly encouraged. Fluency in Creole, also a plus.
• Excellent verbal and written communication skills.
• Knowledge and comfort with virtual learning, data entry software, Microsoft Office, Outlook, and Altru preferred.

Apply Now!

Note: Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at any time. 

Norton Museum of Art is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Norton Museum of Art makes hiring decisions based solely on qualifications, merit, and business needs at the time.